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Review Vacancy

Date Posted 12/05/23

Applications Due12/15/23

Vacancy ID145451

AgencyState Comptroller, Office of the

TitleLegal Assistant 1, SG-14, Legal Assistant Trainee 2, Equated to SG-13, Legal Assistant Trainee 1, Equated to SG-11 - Item #01200

Occupational CategoryLegal

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $44957 to $64693 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of the New York State Comptroller

110 State Street

City Albany


Zip Code12236

Minimum Qualifications You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1 or 70.4 of the Civil Service Law.
For 70.1 or 70.4 transfer to a Legal Assistant 1, salary grade (SG)-14, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-12 or above. SG-09 or above for a Trainee 1, SG-11or above for a Trainee 2, depending on qualifications.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level SG-14 position.

This position may be designated 55 b/c and is subject to verification of applicant eligibility.
For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (

Duties Description Under the supervision of Retirement attorneys, prepare briefs that summarize case facts and apply relevant case and statutory law.
• Read hearing transcripts and identify key issues in hearing cases
• Researches relevant law by using books as well as Westlaw and other computer-based research tools
• Draft legal briefs which include specific case facts, relevant law and analysis
• Make recommendations to staff attorneys on next steps in processing cases
• Perform these tasks with short notice when deadlines must be met.

With general direction and supervision by an attorney, handle all aspects of the investigation and recovery of overpaid retirement benefits. This involves drafting subpoenas, reviewing subpoened documents, analyzing cases and referring cases to OSC Investigations or outside prosecuting agencies when appropriate.
• Review records in overpayment cases and prepare written memorandum summarizing the relevant facts and next steps for handling
• Prepare draft letters to the OAG for referral of recovery cases
• Track the processing of all civil recovery matters that are referred to Legal for review.

Under the supervision of an attorney, summarize, track and draft correspondence in bankruptcy, beneficiary designation, power of attorney, guardian, trusts, record requests, and FOIL inquiries
• Help to maintain our database which tracks the workflow of cases by
inputting information about incoming correspondence and how it was
• Examine incoming NYS power of attorneys, guardianship, trust and other legal documents to determine if they are valid, limited, or invalid for Retirement System purposes; draft memos and letters explaining the determination for each document and forward to the appropriate business unit to send out
• Draft and send Chapter 7 Bankruptcy letters when initial proceeding notifications come in;
• Handle incoming record requests by tracking correspondence and payment for request records; ordering folders or using Filenet to print off copies of appropriate materials to send to the requesting party
• Drafts response letters in miscellaneous cases at the request of staff
Miscellaneous clerical duties included, but not limited to phone coverage, preparing unit attendance list, mailings, photocopying and/or scanning documents, preparing subpoenas to serve on other entities and other duties as needed.
• Prepare and send mailings for attorneys, which may include preparing subpoenas to be sent to an out-of-agency process server
• Cover phones for other support staff on the floor when needed
• Attend meetings.

Additional Comments Desired Competencies
• Ability to perform legal research online and through Westlaw/Lexis
• Knowledge of Databases & Team Rooms
• Good writing skills
• Good organizational skills
• Prior legal assistant experience or education
• Ability to work independently and with deadlines
• Basic familiarity with Retirement System procedures, laws, and policies
• Ability to be flexible and multitask
• Good time and attendance habits
Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.

Some positions may require additional credentials or a background check to verify your identity.

Name Kelly Shelffo

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address


Street Office of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236


Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to, no later than December 15, 2023. Documents must be sent as unlocked and accessible attachments.

Reference Item #01200 - KAS in the subject line of your email and on your cover letter for proper routing.

If you have questions about this vacancy, please contact this Division representative:
Division contact: Kelli Bailey,

When responding, please include the reference number from this section only. The StateJobsNY website Vacancy ID # should not be included.

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