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Review Vacancy

Date Posted 12/06/23

Applications Due12/18/23

Vacancy ID145521

AgencyAlcoholic Beverage Control

TitleOffice Assistant 1 (VID - 145521)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $34152 to $42251 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 80 South Swan Street

City Albany

StateNY

Zip Code12210

Minimum Qualifications CURRENT STATE EMPLOYEES:
Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

GENERAL PUBLIC CANDIDATES:
There are no minimum education or experience requirements. Individuals with current 55b/c status who meet the qualifications are encouraged to apply. If applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter.

For additional information regarding 55b/c and/or how to apply please visit the Civil Service webpage https://www.cs.ny.gov/rp55/.
PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Duties Description The incumbent to this position would be responsible for, but not limited to the following:

• Assist Supervising Investigator as directed.
• Open, stamp and disperse Enforcement’s incoming mail.
• Answer the main Enforcement line, transferring calls to the appropriate person in Enforcement or other appropriate department. Provide phone numbers so the correct persons, departments, or zone offices can be reached.
• Handle incoming complaints received by telephone and prepare written memos of complaint.
• Mass photocopying as directed. (ex: training handouts, work product, etc.)
• Assist with emailing electronic copies of the Manual for Law Enforcement to police agencies.
• Process monthly vehicle reports to Albany.
• Open Enforcement cases in LEAP as directed.
• Process completed cases to the appropriate Bureau.
• Scan all documents relating to a case before it is distributed to the investigative staff for cases.
• Type/mail certified mail letters and referral letters as requested by Investigators.
• Open DCJS Arrest Notification cases as directed.
• Draft Letters of Advice.
• Open UL (unlicensed premises) cases in LEAP, and maintain complaint log for same.
• Open cases in LEAP regarding meetings, trainings, and Joint Actions with PD, and maintain separate logs for same.
• Open cases in LEAP regarding service of revocations, cancellations and suspensions, and maintain separate logs for same.
• Place holds on revoked, canceled or suspended licenses as reported by Investigators.
• Return suspended licenses and removes holds from hold screen in LEAP.
• Update case status for all assignments opened in LEAP.
• Create charts, tables, and forms commonly used by Investigators.
• Maintain file of all Teen Night Notifications received.
• File completed reports in appropriate cabinets.

Additional Comments NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.


Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/MH

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a cover letter and/or resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.

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