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Review Vacancy

Date Posted 12/06/23

Applications Due12/18/23

Vacancy ID145531

AgencyAlcoholic Beverage Control

TitleAdministrative Assistant 1 - VID 145531

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $38073 to $55093 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 163 W. 125th Street, 8th Floor

City New York

StateNY

Zip Code10027

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Candidates must demonstrate adequate keyboarding skills by prior service in a keyboarding title OR successful completion of a Keyboard Specialist performance test.

*Successful completion of a two-year traineeship leads to appointment as an Administrative Assistant 1, SG-11.

Duties Description Perform a variety of tasks which will provide administrative support activities to the General Counsel and staff attorneys. These tasks may include, but are not limited to:

• Assist General Counsel and attorneys as needed.
• Learn and work within agency computer software systems and platforms to include updating case materials and assisting with retrieving data responsive to FOIL requests.
• Communication, coordination, organization, and records maintenance within Counsel’s Office.
• General office coverage to include answering in-coming calls to main line, transferring calls to the appropriate person in Counsel’s Office or other appropriate department.
• Review and process all incoming/outgoing correspondence and prepare draft responses where appropriate.
• Coordinate information flow by acting as liaison between key executives, staff and public as applicable.
• Scan documents relating to a case before distributing to staff.
• Create charts, tables, and forms commonly used by attorneys.
• Schedule interviews and contact references for potential new employees; coordinate with Agency HR results of interviews and submission of required reporting.
• Handle incoming telephone calls, general inquiry emails, and respond to questions.
• Make travel arrangements for management staff, and act as proxy for submission of expense vouchers as needed.
• Coordinate, schedule and attend meetings, record meeting minutes, and disseminate those minutes to appropriate supervisors and staff.
• Prepare and coordinate documents for hearings and assist witnesses or visitors upon request.
• May establish staff schedules and maintain work-tracking procedures.
• Other duties as assigned.

Additional Comments NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

CSEA Downstate: Location Pay of $3,087


Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/MH

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a cover letter and/or resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.

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