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Review Vacancy

Date Posted 12/06/23

Applications Due12/18/23

Vacancy ID145601

AgencyUniversity at Albany

TitleAdministrative Assistant 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $44957 to $55093 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation Academic Year and Summer: Monday - Friday, 9:00 AM - 5:00 PM<br />

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address University at Albany (Information Technology Services)

1400 Washington Ave

City Albany

StateNY

Zip Code12203

Minimum Qualifications MINIMUM REQUIREMENTS:

Administrative Assistant 1, SG-11:

Successful completion of 52 weeks of service as an Administrative Assistant Trainee 2 and completion of the four core administrative support courses AND completion of the four elective administrative support courses, as designated by the agency OR

Reachable on an appropriate eligible list or eligible to transfer and successful completion of the four core administrative support courses AND completion of four elective administrative support courses, as designated by the agency. Proof of passing a keyboarding test will be required for those who have not previously served in a keyboarding title or have not yet taken a keyboarding test. OR

Have a current permanent appointment with 1 year of service as an Administrative Assistant 1 OR

Be a former state employee eligible for reinstatement consideration (previous permanent service in the Secretary 1 title eligible for reinstatement to the title of Administrative Assistant 1; previous permanent service in other qualifying titles requires completion of core and / or elective administrative competency coursework prior to appointment above Trainee level 1). Proof of passing a keyboarding test will be required for those who have not previously served in a keyboarding title or have not yet taken a keyboarding test.


Administrative Assistant Trainee Level 1, SG-8: 2 Year Traineeship leading to SG-11

Be a current state employee eligible to transfer to the grade 8 traineeship AND, if transferring from a non-keyboarding title, proof of passing a keyboarding test.


Administrative Assistant Trainee Level 2, SG-10: 1 Year Traineeship leading to SG-11

Successful completion of 52 weeks of service as an Administrative Assistant Trainee 1 AND completion of the four core administrative support courses; OR Reachable on an appropriate eligible list or eligible to transfer AND completion of the four core administrative support courses and, if transferring from a non-keyboarding title, proof of passing a keyboarding test.


May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Any applications received that do not meet the above requirements as described will be considered unqualified.

Duties Description Information Technology Services (ITS) at the University at Albany seeks applicants for an Administrative Assistant I; Principal Administrative support for ITS including the Reception Area; greet and check-in guests, coordinate travel arrangements and assist with the voucher process; make purchases on a procurement card; prepare purchase requisitions; maintain purchasing records; assist with personnel activities (prepare paperwork, on-board new hires, etc.); coordinate Facilities requests; route paperwork for signatures; etc.
This position is part of the Central Business Office within ITS, which serves as a hub for all ITS finance and operations. The Administrative Assistant I is an essential member of ITS and interacts with multiple departments across the university, including Finance and Administration, Human Resources, Purchasing, Accounting, and Facilities.
The successful candidate is focused on customer service, extremely organized, strong attention to detail, has an eagerness to learn, and maintains a professional demeanor. She/He/They will conduct their work with a high degree of integrity.

Reception:
Answer door/calls, screen, and check-in guests in a secure office building; Receive, sort and distribute daily mail/deliveries; Order office supplies and maintain office supply stock for three office locations
Administrative:
Provide administrative support to Central Business Office and ITS staff, as needed; Arrange travel and accommodations, and prepare vouchers; Maintain records of transactions and update documentation
Human Resources:
Process personnel paperwork for ITS staff; Assist with onboarding/offboarding of ITS staff
Additional/Other Responsibilities:
Handle confidential information and matters in a professional manner; Maintain relationships with staff from ITS and other departments on campus to facilitate transactions for Central Business Office activities; Perform all operations in compliance with SUNY and New York State financial / procurement policies; Identify opportunities for automation and process improvements

Additional Comments To apply for this position, go to the following link: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=170635
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/ASR.shtml

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources

Telephone 518-437-4700

Fax 518-437-4731

Email Address classifiedjobs@albany.edu

Address

Street University at Albany

1400 Washington Avenue, UAB 300

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingTo apply for this position, go to the following link: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=170635

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