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Review Vacancy

Date Posted 12/07/23

Applications Due12/21/23

Vacancy ID145612

AgencyLabor, Department of

TitleOffice Assistant 1 (Keyboarding)- Albany

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $34152 to $42251 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Harriman State Office Campus

Building 12

City Albany

StateNY

Zip Code12240

Minimum Qualifications Note: Keyboarding proficiency is a minimum requirement of this position. Candidates who have not previously held a keyboarding title must pass a 5-minute typing session and must achieve a speed of 30 words per minute (WPM) with at least 96% accuracy in order to meet the NYS DCS keyboarding standard.

If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:

To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

55 B/C Qualifications:
This position is designated 55b/c and is subject to verification of applicant eligibility. Please provide a copy of your 55b/c letter when applying. You must meet the open competitive qualifications from the most recent examination announcement.

Reassignment Qualifications:
Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in a/an Office Assistant 1 (Keyboarding) if you have less than one year, you must be reachable on the current Office Assistant 1 (Keyboarding) eligible list for this location, if one exists.

70.1 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade 6 or higher determined to be similar by Civil Service. Candidates being considered for appointment, will be required to pass a keyboarding test, if they have not already taken and passed a keyboarding test.

Provisional Qualifications:
There are no minimum education or experience requirements for these examinations, however, prior to being considered for appointment, you will be required to pass a keyboarding test that demonstrates your ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. The appointed candidate would have to take, pass and be reachable on the next holding of the Office Assistant 1 (Keyboarding) examination to be appointed permanently.

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/ .

Duties Description As an Office Assistant 1 (Keyboarding) in the Bureau of Public Work, you will format and type correspondence, reports, forms, charts, and other materials to product final copy that is accurate and grammatically correct. This work is carried out under varying conditions of direction, availability of guidelines, and by the skilled use of a computer utilizing a variety of software packages (i.e. Word; Excel).

Incumbents would also be responsible for, but not limited to, the following:

• Data entry into specific computer applications, which would also include scanning, uploading, and electronic filing of various documents;
• Maintaining office filing system;
• Maintaining inventory of supplies and arrange for reorder as necessary;
• Handling all functions of incoming and outgoing mail (i.e., date stamp and distribute mail to appropriate office personnel);
• Answering main phone line, which would include additional office lines as necessary, and screening calls to insure they are answered promptly by appropriate office personnel.

Preferred Qualifications:
Ability to initiate and maintain relationships across a diverse set of stakeholders.

Additional Comments Telecommuting options will be discussed at the time of interview.

Candidates with no previous state service will begin at the starting rate of the salary range listed above.

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Rachel Palumbo

Telephone (518) 457-1020

Fax EFax: 5184742871@fax.ny.gov

Email Address labor.sm.personnel.workerprotection@labor.ny.gov

Address

Street Harriman State Office Campus

Building 12, Room 561

City Albany

State NY

Zip Code 12240

 

Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by December 21, 2023 and submitted via email to labor.sm.personnel.workerprotection@labor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12240. You must include, Vacancy ID#145612, Office Assistant 1 (Keyboarding) – Albany in the subject line of your email. Failure to do so may result in a delay of processing your application.

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Division of Equal Opportunity and Development (DEOD), Building 12, Albany, NY 12240 (Phone (518) 457-1984 and/or fax (518) 485-2575.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at response@oer.ny.gov.

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