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Review Vacancy

Date Posted 12/07/23

Applications Due12/16/23

Vacancy ID145644

AgencyTransportation, Department of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $50347 to $61330 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 2%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Erie

Street Address NYS Department of Transportation - Planning and Program Management

100 Seneca Street

City Buffalo


Zip Code14203

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description Region 5 anticipates filling a Program Aide position in the Planning and Program Management office.
The candidate will work under the direction of a higher-level supervisor. The duties will include, but are not limited to, the following tasks: • Utilize Oracle Primavera Portfolio Management computer system (OPPM) to produce, monitor, analyze, record and distribute documents relating to the NYSDOT Capital Program of projects. • Review, approve and process payments to / from Municipalities, railroads and other agencies utilizing the State Financial System (SFS). • Assure quality of capital program documents and process the information into OPPM. • Review billing materials and process quarterly payments to local municipalities regarding the CHIPS, PaveNY, Extreme Winter Recovery, Touring Route and NYS Pothole programs. • Attend meetings, prepare agendas and record of decisions. • Conduct the Local Highway Inventory solicitation process. Review materials. • Prepare Maps, tables, charts and reports. Analyze data. • Prepare both the annual Operational Plan and Annual Report for R5 PPMG. • Assist with database programs for the management of regional infrastructure assets. • Conduct incidental clerical duties related to the administrative responsibilities of the R5 PPMG.

Responsibilities may include serving a role within the Incident Command System to support the Department’s response to regional and statewide emergency situations.

Additional Comments *Telecommuting: Opportunities to telecommute will be discussed at interview.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment
with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at
The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name David Hill, Regional Planning and Program Manager



Email Address


Street NYS Department of Transportation - Planning Dept

100 Seneca St.


State NY

Zip Code 14203


Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R5-23-94 and last name in the subject line and referenced in the letter of interest no later than December 16, 2023.

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