Review Vacancy
AgencyMental Health, Office of
TitleAdministrative Assistant 1 / Trainee, Mid-Hudson Forensic Psychiatric Center, P24013
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $38073 to $55093 Annually
Minimum Qualifications Trainee: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Duties Description As an Administrative Assistant 1, you would ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports. Specific duties may include, but are not limited to, the following:
• Prepare correspondence, reports and other documents utilizing software such as Microsoft Office.
• Set up and manage paper and electronic filing systems.
• Create, maintain, and enter information into databases.
• Maintain scheduling and event calendar. Schedule and confirm appointments for clients, customers, or supervisors.
• Complete forms in accordance with agency procedures.
• Review work done by others to check for correct spelling and proper grammar, ensure that office format policies are followed, and recommends revisions.
• Make copies of various documents, place them in proper files, and distribute them to appropriate staff.
• Open, review, sort and distribute the mail in accordance with staff assignments. Review incoming correspondence and establish follow-up deadlines.
• Respond to incoming calls, respond to questions concerning policies or procedures, and refer calls to appropriate staff member for technical information.
• Maintain inventory of office supplies and arrange for office equipment maintenance and service.
• Perform other clerical and secretarial duties as necessary.
Additional Comments All OMH employees receive a generous benefits package including:
• NYS medical, dental, & vision insurance
• Access to tuition assistance programs
• Excellent opportunities for advancement & professional growth
• Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
• NYS Retirement programs
Background checks will be required.
Additional Comments:
Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS) through the job rate of an Administrative Assistant 1 (Grade 11).
Administrative Assistant Trainee 1 (NS = Grade 8): $38,073
Administrative Assistant Trainee 2 (NS = Grade 10: $42,493
Administrative Assistant 1 (Grade 11): $44,957 - $55,093
This position is eligible for a Midstate adjustment of $1,650.
Some positions may require additional credentials or a background check to verify your identity.
Email Address mhpc.hrapplications@omh.ny.gov
Address
Street Mid-Hudson Forensic Psychiatric Center
2834 Route 17 M
Notes on ApplyingIndicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your resume and other application materials.
http://www.omh.ny.gov/omhweb/Employment/docs/employment-application.pdf
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.