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Review Vacancy

Date Posted 01/26/24

Applications Due03/24/24

Vacancy ID149418

NY HELPNo

AgencyEmpire State Development, NYS

TitleAssistant Manager, Accounts Payable

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $73000 to $78000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 633 Third Avenue

City New York

StateNY

Zip Code10017

Minimum Qualifications • Education Level Required: Bachelor’s degree in accounting, finance or related field.

• Relevant Experience Required: 4-5 years proven accounts payable experience; Government or non-profit experience preferred.

• Knowledge Required: Proficient in Microsoft Excel, Word, and Outlook (PowerPoint a plus); Strong analytical and problem-solving skills; Excellent oral and written communication skills; Skilled in automated accounting software systems, PeopleSoft experience a plus; Ability to multi-task and prioritize workload; Willingness to accept additional responsibility and to acquire additional expertise through training, experience and education.

Duties Description *Applicants MUST submit a cover letter with resume to be considered.
*Position expected to work onsite and hybrid consistent with New York State.

BASIC FUNCTION:
Support the Accounts Payable Manager with the oversight of the accounts payable department and ensuring timely and accurate processing of invoices and payments. Participate in the development and compliance with accounts payable policies and procedures. Assist in maintaining vendor relationships and managing both internal and external customers.

WORK PERFORMED:
• Assist in managing and scheduling daily work distribution within the AP team;
• Provide oversight to ensure efficient, timely and accurate payments to vendors;
• Review and approve new vendors as needed;
• Review and process grant related payments and other special projects;
• Establish and maintain vendor/voucher templates and speed charts for Account Payable;
• Follow up on vendor, staff, and both internal and external auditors’ inquiries in a timely manner;
• Assist in the preparation and filing of the annual 1099 forms;
• Provide voucher entry training in the PeopleSoft A/P system to all staff as required/requested
• Generate reports as requested; and
• Special tasks, projects and analyses as assigned.

Some positions may require additional credentials or a background check to verify your identity.

Name Joyel Abdul, Talent and Acquisition Specialist, Human Resources Department

Telephone N/A

Fax N/A

Email Address resumes@esd.ny.gov

Address

Street 633 Third Avenue

City New York

State NY

Zip Code 10017

 

Notes on ApplyingExternal Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY

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