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Review Vacancy

Date Posted 02/05/24

Applications Due03/04/24

Vacancy ID150200

NY HELPNo

AgencyMental Health, Office of

TitleAdministrative Assistant 1/Administrative Assistant Trainee, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitAPSU-Agency Police Services Unit (PBAofNYS)

Salary RangeFrom $44957 to $55093 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Minimum Qualifications Candidates must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

In addition, a two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leading to Administrative Assistant 1, Grade 11, was approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.

Duties Description Specific duties to be performed may include, but are not limited to the following:
• Interacting in person, by phone, mail, and e-mail with a variety of individuals concerning Bureau activities and projects.
• Receiving, reviewing, and distributing incoming mail.
• Answering routine telephone calls and inquiries.
• Type correspondence and other documents.
• Forwarding or recording telephone calls to appropriate staff and screen visitors.
• Using various computer applications to prepare documents and reports and track data/processes as requested.
• Preparing a variety of reports, documents, spreadsheets, and correspondence using Word, Excel, and PowerPoint software.
• Maintaining paper and electronic filing systems.

Additional Comments Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. The number of permissible telecommuting days for each employee will be determined by the current work demands/assignments, as well as program operational needs and employee performance/productivity, but may not exceed 50% telecommuting in a two-week payroll period.

Some positions may require additional credentials or a background check to verify your identity.

Name Chad Reid

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered, interested candidates should email a resume as an attachment in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #150200 in the subject line of your email when applying. Resumes may also be faxed to (518) 486-3897. Please include the title of the position and Vacancy ID #150200 on your cover sheet or resume when faxing.

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