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Review Vacancy

Date Posted 02/14/24

Applications Due03/06/24

Vacancy ID151153


AgencyTransportation, Department of

TitlePayroll Assistant Trainee/Payroll Assistant - NYHELPS

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $34152 to $49405 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of Finance - Accounting Bureau - Payroll

50 Wolf Road

City Albany


Zip Code12232

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position:
Trainee Level: There are no minimum education or experience requirements.

Full Level: One year of payroll experience, which included computing time worked, salaries, and deductions.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description The incumbent will be responsible for timely and accurate processing of the following forms, and
additional tasks
for three regions:
• Process Direct Deposit, Tax Deduction, Address Changes, and Retirement Registration
• Process Retirement Statement of Accruals;
• Enter historical employee data into a NYS Retirement System Application;
• Process time entry payments for temporary employees and other special payments such as
Tool Allowance, Uniform Allowance, Call Out Bonus, and Shift Lump Sums;
• Process Lump sum payments for retiring/resigning employees;
• Check and audit payroll processed by other Payroll Assistants;
• Answer emails and phone calls from employees, the Office of the State Comptroller,
Human Resources offices, other agencies, etc.;
• Cover other Payroll Assistants in their absence assisting with various regions;

• Archive old files, inactive employees, etc.;
• Verify accuracy of Proposed Classification Request forms (PER 120);
• Miscellaneous tasks and special projects as assigned by supervisor and payroll

Responsibilities also may include participating within the Incident Command System to
support the department’s response to regional and statewide emergency situations.

Additional Comments *For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is
permitted to ask, or mandate, in any form, that an applicant for employment provide his
or her current compensation, or any prior compensation history, until such time as the
applicant is extended a conditional offer of employment with compensation. If such
information has been requested from you before such time, please contact the
Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Some positions may require additional credentials or a background check to verify your identity.

Name Kelli Shattuck



Email Address


Street Accounting Bureau

50 Wolf Road, POD 6-4

City Albany

State NY

Zip Code 12232


Notes on Applying Qualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-24-069 and last name in the subject line and referenced in the letter of interest no later than March 6, 2024

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