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Review Vacancy

Date Posted 02/14/24

Applications Due03/12/24

Vacancy ID151159

NY HELPNo

AgencyEducation Department, State

TitleConfidential Aide and Executive Driver, Box Confidential Aide and Executive Driver

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $63266 to $78505 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 100%

Workweek Other (see below)

"Other" Explanation (see Conditions of Employment)

Hours Per Week 40

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Office of the Commissioner of Education

City Albany

StateNY

Zip Code12234

Minimum Qualifications MINIMUM QUALIFICATIONS:

Candidates must possess a valid New York State driver’s license. This position will require the incumbent to exercise a great deal of independent judgment in handling and resolving issues as they occur.

Preference may be given to candidates who have demonstrated experience and success in the following areas:
• Resourcefulness;
• Discretion;
• Self motivation;
• Advance Operations Training;
• Enhanced driving and navigation skills;
• Prior professional experience interacting with high level municipal and government officials and local Law Enforcement;
• Law Enforcement and/or executive protection experience; and/or
• Strong leadership and decision-making skills.

Duties Description The New York State Education Department is seeking candidates for a Confidential Aide and Executive Driver position in the Office of the Commissioner. Under the supervision of the Commissioner of Education, the incumbent of this position will work in a confidential capacity with the Commissioner and provide administrative support, both while in the office and while the Commissioner is in travel status. The incumbent serves as both Confidential Aide and Driver and will plan and coordinate the logistics of the Commissioner’s travel schedule and maintain the Commissioner’s workflow while travelling. Duties for this position include, but are not limited to, the following:

• Coordinates and plans the travel logistics for the Commissioner, and occasionally for other members of the Executive Staff and members of the Board of Regents;
• Provides driver services to the Commissioner, members of the Executive Staff and members of the Board of Regents;
• Maintains a professional appearance and demeanor;
• Completes and submits accurate travel expense documentation for timely reimbursement, as assigned;
• Ensures that the Commissioner’s motor vehicle is clean and in excellent working order and that all necessary repairs and maintenance are handled in a timely manner and coordinated with the Commissioner’s travel schedule;
• Organizes the Commissioner’s travel schedule and works closely with the Commissioner’s Secretary to ensure that required and necessary materials and information are prepared and organized for the Commissioner’s trips;
• Coordinates the Commissioner’s workflow while traveling, by ensuring that all materials and documents needed are accurate, correct, organized and readily available to the Commissioner for meetings and conferences;
• Communicates with Executive Staff and other individuals to transmit communications, instructions and assignments from the Commissioner or to gather information or materials for the Commissioner;
• Conducts research on matters of interest to the Commissioner;
• Prepares reports as requested by the Commissioner;
• Answers and responds to telephone calls the Commissioner receives while traveling. Prioritizes all messages and e-mails, works with SED staff as necessary to gather, compile and coordinate information necessary for the Commissioner to respond to telephone calls or e-mail messages;
• Schedules meetings as necessary; and
• Responds to emails and telephone calls for the Commissioner, as assigned.

Additional responsibilities of the Confidential Aide and Executive Driver include:

• Thoroughly investigation all venues/sites prior to the scheduled appearance of the Commissioner;
• Identify and secure all unauthorized entrances and exits;
• Meet, in advance, with organizers to determine agenda and schedule of events;
• Assess and determine quickest means of egress in the event of an emergency or crises;
• Alerts Commissioner to any potential danger or hazard and suggest appropriate course of action;
• Identifies location and routes to and from scheduled events, prepare and recommend contingency plans for travel routes;
• Establish contact information, meet organizers, security and event personnel to determine agenda, logistics and schedule of events;
• In the event of an emergency, quickly identify any threats to personal safety and safely remove Commissioner and NYSED personnel from area; and
• Perform other duties as assigned.

Additional Comments CONDITIONS OF EMPLOYMENT: This position is in the exempt class and the incumbent will serve at the pleasure of the Commissioner of Education. Travel is expected to be 80-100% of this position and hours are determined by the schedule of the Commissioner of Education.

*Salary commensurate with experience.

APPLICATION: Qualified candidates should send a resume and letter of interest by March 31, 2024 to omsjobs@nysed.gov (email submissions are preferred). You must include the Box number (Confidential Aide and Executive Driver) of the position in the subject line of your email and/or cover letter to ensure receipt of your application.

New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address omsjobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by March 31, 2024 to omsjobs@nysed.gov (email submissions are preferred). You must include the Box number (Confidential Aide and Executive Driver) of the position in the subject line of your email and/or cover letter to ensure receipt of your application.

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