Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 02/15/24

Applications Due08/11/24

Vacancy ID151305

AgencyUniversity at Buffalo

TitleOffice Assistant 2, Residential Facilities

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitAPSU-Agency Police Services Unit (PBAofNYS)

Salary RangeFrom $40193 to $40193 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Erie

Street Address XXX

City Buffalo

StateNY

Zip Code14214

Minimum Qualifications One year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 5 or higher

Duties Description The University at Buffalo (UB) Office of Residential Facilities (UBRF) is seeking a candidate to fill an Office Assistant 2 position to support the administrative functions of UBRF. In this role, you will be responsible for the set-up and oversight of a variety of processes designed to create and sustain a world-class customer service program, while ensuring exceptional personal interactions with customers, providing consistent attention to detail and applying advanced computer skills.

As the Office Assistant 2, your responsibilities include:
• Provide expert customer service in support of the UBRF Residential Maintenance Services and Residential Custodial Services units
• Handle general receptionist duties to include answering calls for maintenance and custodial support requests
• Receive and process inventory orders
• Schedule and organize critical meetings
• Place and process orders and receivables for supplies, equipment, and other goods and services
• Support our incredible team of facilities professionals
• Interact with students, parents, departmental and University staff, as well as outside contractors and vendors.

The successful candidate is highly organized, a self-starter, can accept and follow-through precisely on written and verbal direction, consistently use good judgement, and able to work independently and as part of a team. As this position involves customer service, the incumbent should have genuine interest in, and regard for students, parents, and all others by providing a high level of customer service in a diverse and ever-evolving workplace.

Additional Comments University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Jillian Battaglia

Telephone 716-645-3048

Fax XXX

Email Address jb348@buffalo.edu

Address

Street XXX

City Buffalo

State NY

Zip Code 14214

 

Notes on ApplyingUniversity at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Printable Version