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Review Vacancy

Date Posted 02/16/24

Applications Due03/11/24

Vacancy ID151507

NY HELPNo

AgencyState Comptroller, Office of the

TitleAdministrative Specialist 2, Item #00528

Occupational CategoryAdministrative or General Management

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $81705 to $103350 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of the New York State Comptroller

110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 52.6 of the Civil Service Law.

Transfer:
For 52.6 transfer to an Administrative Specialist 2, salary grade (SG)-23, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-21 or above.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Duties Description Quality Performance:
• Participate in the Cost Effective Measures Benchmarking (CEM) group initiatives by acting as the Division’s liaison with CEM, researching and compiling benchmark data, analyzing the CEM annual report and oversees the coordination of the annual CEM survey, conference and management meeting.
• Oversee creation of the Division’s monthly report and annual accomplishment report.
• Assist with development of the Division’s internal controls certification memo, conduct the annual strategic risk assessment and perform data classification activities.
• Partner with the Chief Information Office (CIO) in database creations/transitions as needed.
• Assist in designing presentations and facilitating major meetings for Retirement Services’ Executive and Senior Management.

Purchasing and Building Functions:
• Oversee the Division’s Purchasing and Building activities.
• Oversee the Division’s building and space initiative and liaison with Management Services as needed.
• Oversee the non-technical inventory assets.
• Oversee the development of new procedures and templates.
• Oversee the centralized vendor contract process and execution for the Division.
• Lead large Division-wide space initiatives.
• Provides technical guidance and direction to staff.
• Assists with the research, analyze data and prepare justifications, recommendations and cost benefit analyses.
• Partner with OSC Finance as needed on contract and purchasing initiatives.

Management Assignments and Special Projects:
• Manage, supervise, train and mentor Unit staff and support staff member’s development.
• Communicate effectively and provide feedback verbally during one-to-one meetings and in Unit meetings and in performance evaluations.
• Hold staff accountable for completion of required tasks.
• Operate in accordance with the Bureau’s expectations of a Unit manager.
• Participate on the bureau’s management team.
• Work closely with the bureau’s management team in managing the work and staff across the units.
• Strive to meet the goals and objectives of Retirement Services and OSC.
• Participate in knowledge sharing activities with other bureau managers to learn across the business.
• Perform additional tasks as needed or requested by senior and executive management.

Additional Comments Desired Competencies:
• Experience in managing multiple business functions, priorities, and meeting competing deadlines.
• Ability to foster effective working relationships and partnerships; Effectively problem solve and manage conflict.
• Possession of effective communication skills verbally and in writing with all levels of employees and management.
• Direct supervisory experience; Committed to holding staff accountable.
• Possession of strong organizational skills to complete tasks and responsibilities thoroughly, timely, and accurately.
• Talent for analyzing data in text and charts to draw reasonable conclusions and/or identify trends.
• Experience in public speaking and/or facilitating conversations in a group setting.
• Ability to learn and adapt to different technologies.
• Willingness to support and contribute to an inclusive and collaborative environment.

Telecommuting:
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if any employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.

Reasonable Accommodation:
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment:
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Name Corinne Slycord

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street Office of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to recruit@osc.ny.gov, or the address below, no later than March 11, 2024. Documents must be sent as unlocked accessible attachments.

Reference Item #00528-CMS in the subject line and on the cover letter for proper routing.

If you have questions about this vacancy, please contact this Division representative:
Division contact: Nicole Maguire, nmaguire@osc,ny.gov

When responding, please include the reference number from this section only. The StateJobsNY website Vacancy ID # should not be included.

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