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Review Vacancy

Date Posted 02/21/24

Applications Due03/07/24

Vacancy ID151710


AgencyHomeland Security and Emergency Services, Division of

TitleHuman Resources Specialist 1/Trainee 1/Trainee 2 (NY HELPS)

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $50408 to $78505 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 1220 Washington Ave

Bldg. 7A

City Albany


Zip Code12226

Minimum Qualifications NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.


You must have a bachelor's degree* or higher. All candidates that have taken and passed the most recent Professional Career Opportunities (PCO) exam are encouraged to apply.


One year of permanent, contingent-permanent, or 55 B/C service allocated to a Grade 11 or higher eligible for transfer and determined to be similar by Civil Service.

One year of permanent, contingent-permanent, or 55 B/C service allocated to a Grade 11 or higher eligible for transfer and determined to be administrative by Civil Service.

Current New York State employee with one year or more of permanent, contingent-permanent or 55B/C service in a position allocated to a Grade 11 or higher and who has passed the PCO exam and has a bachelor’s degree* may be eligible for appointment.

Note: 70.4 candidates must NOT have failed the most recent PCO exam.

A subsequent 55B/C appointment may be considered if you have one year of permanent, contingent-permanent, or 55B/C service in a position allocated to Grade 11 or higher and have a current Civil Service 55B/C approval letter.

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at

Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.

You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are:

You must have a bachelor's degree* or higher.

*Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at Candidates are responsible for the evaluation fee.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Successful completion of a two-year traineeship leads to appointment as a Human Resources Specialist 1, SG-18.

Duties Description The Human Resources Specialist 1s will report to the Administrative Services Unit and will perform duties within one of the units below. The incumbent will be responsible for a wide range of activities in accordance with Civil Service Law, Rules and Regulations, policies, and procedures, NYS Department of Civil Service Attendance and Leave Manual, and labor agreements. The various duties may include the following:

Personnel Services Unit:
• Advise program staff on classification matters. Research and analyze requests for new positions, reclassifications, reallocations, and related classification matters and recommend appropriate action. Prepare classification requests and supporting documentation.
• Participate in examination planning and development activities.
• Provide guidance and assistance to programs regarding appointment, promotion, or transfer status of employees.
• Advise employees regarding advancement options.
• Liaise with Business Services Center (BSC) on transactions to be entered into Human Capital Management System (HCM) and enter personnel transactions into HCM.
• Handle special assignments such as the development and/or administration of new programs, conduct recruitment drives, conduct special studies, and present personnel training courses.
• Review employee evaluations including performance evaluations, probation reports, and traineeship evaluations. Provide guidance to managers, supervisors, and employees about the evaluation process.
• Work with program managers to create internal and external job postings.
• Determine posting responder eligibility by reviewing resumes and employment history in NYSTEP when applicable.
• Request and canvass eligible lists; review eligible list responses and provide list of candidates to programs.
• Coordinate the content and distribution of agency-specific on-boarding documents/policies.
• May conduct research related to various assigned special projects or for use in development of policy and/or procedures.
• Track and report retention across all titles, shifts, and locations for DHSES.

Leaves Management Unit:
• Serve as a Medical Liaison between business units, employees and BSC Benefit and Time and Attendance Unit.
• Ensure that medical documentation related to medical leaves is filed in accordance with agency policies. This will include leaves related to FMLA, Section 71, 72, and 73 reviews, and all other concerns as they relate to leave management.
• Consult with program managers to compile information to prepare and coordinate submission of Employee Health Service examinations.
• Assist with the Omnibus Transportation Employee Testing Act drug testing program.
• Consult with HR Personnel staff regarding medical leaves that affect the performance evaluation program.
• Review and process approved Reasonable Accommodation requests.
• Provide recommendations related to Work at Home Agreements and Telecommuting Agreements.
• May conduct research related to various assigned special projects or for use in development of policy and/or procedures.
• Administer the following employee services for the agency: Family Medical Leave Act (FMLA), Parental Leave, Sick Leave at Half-Pay, Voluntary Reduction in Work Schedule, Leave Donation program, Military Leave, Paid Family Leave, Paid Parental Leave, and Short and Long-Term Disability.

Labor Relations Unit:
• Assist in the implementation of negotiated contracts and advise management of relevant changes and operational impact.
• May supervise lower level professional and clerical staff involved in labor relations activities.
• Assist the Office of Employee Relations staff in presenting the State’s case at improper practice hearings before the Public Employment Relations Board.
• Participate in the development of training materials and curricula regarding employee relations, collective bargaining, contract administration, employee discipline, performance evaluations and other labor-relations topics; may personally conduct training for agency managers/supervisors.
• Assists with the development, review, and implementation of new or revised agency policies and procedures.
• Assist agency program managers and supervisors with the interpretation of DHSES policies and procedures, negotiated agreements, and policies & procedures of outside agencies such as Civil Service, OER, OSC, etc.
• Consult with DHSES Legal Services on criminal matters, Equal Employment Opportunity Commission and Division of Human Rights matters, Office of the State Inspector General referrals, employee disciplinary cases, FMLA law and regulations, and Employee Health Services (EHS) requests, as necessary.
• Drafts disciplinary charges, conducts agency level hearings, monitors the timely processing of grievances, and writes agency level decisions.
• Conducts investigations and gathers pertinent background, factual data, and evidence in relation to employee misconduct, and grievances.
• Prepare and present DHSES case theory and evidence at employee disciplinary arbitrations, to include witness preparation, testimony, opening & closing arguments.
• Assist in preparation of agenda items for and may represent DHSES at Labor/Management and Health and Safety meetings.
• Assist in the negotiation and development of local Labor/Management agreements.
• Develop and maintain dialogue with union representatives on Labor Relations topics.
• Assist agency program managers in the implementation of employee counseling.
• Participate in the administration of the agency disciplinary, grievance, and performance evaluation programs in accordance with the provisions of the various negotiating unit contracts and/or applicable laws, policies, rules or regulations.
• Interact with managers and employees/employee organizations in both informal problem resolution forums and formal labor management meetings; mediates disputes and attempts to resolve problems at the lowest possible level.
• Answer questions from and provide advice to managers, supervisors, union representatives, and employees about employee evaluation and performance issues.
• Administers statutory leave provisions of Civil Service Law sections 72, 72.5 and 73.
• Collect and analyze information and provides guidance to managers as needed regarding referral services and special projects.
• Prepare or supervise the preparation of various reports and related correspondence.
• May perform additional duties as requested, including projects in support of the strategic plan.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/EW

Telephone 518-473-7053

Fax 518-485-8432

Email Address


Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave., Bldg. 7A

City Albany

State NY

Zip Code 12226


Notes on ApplyingPlease submit a cover letter and/or resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.

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