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Review Vacancy

Date Posted 02/21/24

Applications Due03/07/24

Vacancy ID151737

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleSenior Budgeting Analyst OR Budgeting Analyst Trainee 1 or Trainee 2 (NY HELPS)

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $47925 to $83335 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 163 West 125th Street, 17th Floor

City New York

StateNY

Zip Code10027

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).**

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

A bachelor's degree or higher.
Advanced placement to the Trainee 2 or SG-18 level may be possible depending on education and experience and subject to agency approval.
Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Transfer Opportunity: Candidates must be current New York State employees and have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law.

Duties Description THE ORGANIZATION:
The New York City Region of the NYS Office of Parks, Recreation and Historic Preservation is one of eleven Park Regions in New York State. The New York City Region covers 5 counties: New York, Kings (Brooklyn), Queens, Richmond (Staten Island) and Bronx. The parks in the New York City Region consist of: Bayswater Point State Park, Clay Pit Ponds State Park Preserve, Denny Farrell Riverbank State Park, Franklin D. Roosevelt Four Freedoms State Park, Gantry Plaza State Park, Marsha P. Johnson State Park, Roberto Clemente State Park, and Shirley Chisholm State Park. The facilities in the region’s parks range from bucolic nature preserves to presidential monuments to multifaceted recreation campuses featuring an array of buildings, engineered systems, swimming facilities, and recreation facilities. The region as a whole is distinguished by its extensive public programming throughout each year. We invite you to learn more about the New York City Region here:
https://www.parks.ny.gov/regions/new-york-city/default.aspx

THE POSITION:
The Senior Budgeting Analyst, SG-18 is located in the NYC Regional Office. The incumbent of this position reports to the Regional Business Office Administrator and the Regional Administrative Team. The incumbent will prepare and track various allocations and budget streams and will be trained on Park Operations and Revenue Tracking System (PORTS), the Statewide Financial System (SFS), the Budget and Expense Tracking System (BETS), Natural Heritage Trust (NHT), and other agency reports.

Under the general direction of the Regional Business Office Administrator, the Senior Budgeting Analyst will perform the following duties:
• Prepare budget estimates and forecasts; track the day-to-day spending estimations for the NYC Region.
• Monitor and run expenditure reports; provide justifications as needed.
• Assist in the solicitation, review, and negotiation of concession contracts; generate regular concession reports.
• Oversee and maintain regional revenue receipts; track and evaluate revenue and attendance data, as needed; and develop, evaluate, and modify, as appropriate, revenue collection internal controls.
• Conduct audits of concessions, revenues, refunds, and expenditures; ensure that each is documented and that funds are accounted for. Use provided systems (PORTS, SFS, BETS, etc.) to ensure accounting and expenditure controls are followed.
• Manage the petty cash system including reconciling deposits and expenditures, filing Special Charge Vouchers to reimburse the account, producing checks, mailing payments, etc.
• Direct the preparation of the Region’s Other-Than-Personal Service (OTPS) budget and Personal Service budget requests, including the development of allocations for temporary and seasonal funds; oversee expenditure and accounting for funds appropriated.
• Supervise and control regional purchasing activities including establishing and evaluating systems and procedures for processing vouchers and purchase orders; assure that purchases comply with State Finance Regulations.
• Plan and direct special or ongoing studies of fiscal practices to determine the need for revisions in work methods, workflow, purchasing practices, and related areas.
• Ensure that utilities, expenditures, and budget reports are completed in a timely manner for review by the Assistant Regional Director and Regional Director; discuss budgetary allocation methodology and justification with higher-level staff within the Region, as appropriate.
• Monitor budgetary spending; prepare reports on personal service and non-personal service spending, including projections of future spending; perform analysis to determine if savings can be realized.
• Review spending activities against spending plans so that issues can be identified; prepare budget journals and general ledger journals in SFS to resolve funding problems.
• Learn and use in-house databases to process payroll, purchasing, and personnel transactions.
• Support the Regional Business Office Administrator in day-to-day coverage of the Regional Business Office, as needed.
• Perform other duties, as assigned.

Additional Comments *ADDITIONAL SALARY INFORMATION:
Depending on each applicant's experience and/or current salary if employed by New York State already, the appointment may be made to the Budgeting Analyst Trainee 1, Budgeting Analyst Trainee 2, or the Senior Budgeting Analyst titles. Included below is a breakdown of the salary at each level of the traineeship.

• Budgeting Analyst Trainee 1, SG-13 - $47,925
• Budgeting Analyst Trainee 2, SG-14 - $50,678
• Senior Budgeting Analyst, SG-18 - $63,108 - $80,248
**NY HELPS PROGRAM:
*For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Candidates eligible for 55b/c appointment with a bachelor’s degree or higher are encouraged to apply.

**Note: The posted hiring rate is the sum of the statutory hiring rate for a PEF SG-13 ($47925) and the downstate adjustment ($3,087). The posted hiring rate is the sum of the statutory job rate for a PEF SG-18 ($80,248) and the downstate adjustment ($3,087).

BENEFITS:
There are various benefits that a permanent employee is entitled to, based on their negotiating unit:

• Vacation, Holiday, Sick, And Personal Leave
• Health Care Coverage
• Retirement Plan
• Payroll Deduction Savings Plans
• Tuition Assistance Programs
• Life Insurance and Disability Insurance
• Employee Assistance Program (EAP)
• Employee Wellness Program (EWP)

TO APPLY:
If you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website or scanning the QR code below:

https://parks.ny.gov/regions/new-york-city/default.aspx.

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx. You can email your application and resume to nycvacancies@parks.ny.gov. All qualified persons are invited and encouraged to apply.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.

Some positions may require additional credentials or a background check to verify your identity.

Name Personnel

Telephone

Fax

Email Address nycvacancies@parks.ny.gov

Address

Street 163 West 125th Street

17th Floor

City New York

State NY

Zip Code 10027

 

Notes on ApplyingIf you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the following website link:
https://parks.ny.gov/regions/new-york-city/default.aspx.
To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx. You can email your application and resume to nycvacancies@parks.ny.gov. All qualified persons are invited and encouraged to apply.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.

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