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Review Vacancy

Date Posted 02/23/24

Applications Due03/07/24

Vacancy ID151917

NY HELPNo

AgencyTransportation, Department of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $50347 to $61330 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 50 Wolf Road

City Albany

StateNY

Zip Code12232

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive
minimum qualifications for this position. The qualifications are: three years of experience performing clerical,
keyboarding, or paraprofessional work in an office environment.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate
Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description The selected candidate will provide support to NYSDOT’s Office of Construction, primarily working with the
Construction Administration Bureau’s Civil Rights Unit. The preferred candidate will be expected to perform
advanced clerical and office support activities and handle sensitive applications, requests, or inquiries.
Typical duties include but are not limited to the following:

• Receive, review, assign or process forms and applications related to our Civil Rights Reporting Software.
• Serve a customer service role by responding to questions or requests related to civil rights matters via
mail, email and/or telephone.
• Review, enter and upload information utilizing the Department’s civil rights reporting software EBO.
• Gather, compile, and prepare Compliance data from the Department’s civil rights reporting software
EBO and other sources for various reports, publications, records, or other external or internal
communications.
• Duplicate and/or scan compliance documentation to maintain accurate records and communicate such
records with regional offices as needed.
• Perform various data entry and update functions in various systems that support the Office of
Construction.
• Process and log all incoming and outgoing correspondence.
• Handle general administrative tasks, such as scheduling meetings, visitor management, answering
phones and filing.
• Supervision of support staff assigned to the office by performing the full range of supervisory activities.

Additional Comments *For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which
means no examination is required but all candidates must meet the minimum qualifications of the title for
which they apply. At this time, agencies may recruit and hire employees by making temporary appointments.
In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment
will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and
the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS
will have their non-competitive employment status converted to competitive status, without having to compete
in an examination. Employees will then be afforded with all of the same rights and privileges of competitive
class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in
any promotion examination for which they are qualified

Some positions may require additional credentials or a background check to verify your identity.

Name Kelly Snyder, Office of Construction

Telephone 518-485-9396

Fax

Email Address Kelly.Snyder@dot.ny.gov

Address

Street 50 Wolf Road

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-24-086 and last name in the subject line and referenced in the letter of interest no later than March 7, 2024.

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