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Review Vacancy

Date Posted 02/26/24

Applications Due03/11/24

Vacancy ID152112


AgencyPeople With Developmental Disabilities, Office for

TitleAdministrative Assistant 1/Trainee 1 or 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $38073 to $55093 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Rensselaer

Street Address Capital District DDSO

433 River Street

City Troy


Zip Code12180

Minimum Qualifications MINIMUM QUALIFICATIONS:

Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.
Candidates must have one year of permanent service in the posted title (formally Secretary 1) and be eligible for lateral transfer.


Be eligible to transfer via Section 70.1 of Civil Service Law.


Candidates must have one year of permanent competitive or 55b/c service in a title SG-9 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND must have completed all required mandatory and elective coursework.**

Administrative Assistant Trainee 1:
Transfer: Candidates must have one year of permanent competitive or 55 b/c service in a title SG-6 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.**

Administrative Assistant Trainee 2:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-8 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework.**

This position may be designated 55 b/c and is subject to verification of applicant eligibility. For a 55 b/c appointment, you must:
• Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.
• Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary)

• Handle incoming calls and visitors and route as appropriate.
• Order and maintain office supplies.
• Create and maintain organization charts utilizing electronic software.
• Maintain the Treatment Team Leader's Calendar, including employee time off, clinical meetings, Life Plan meetings, etc.
• Reserve office conference rooms as needed.
• Screen the Treatment Team Leader's calls and take messages as necessary.
• Assist in the processing and closing of Reportable Incidents.
• Assist in the processing of Purchase Requests, Key Requests, vouchers, etc.
• Scan IRA related documents to the appropriate drive on the computer.
• Open and distribute office mail.
• Maintain a relationship with Hedley building administration and distribute building related updates and information to office workers.
• Other duties as assigned.
• Ability to work independently and exercise confidentiality and good judgment.
• The ability to use a variety of automated software programs.
• Excellent oral and written skills.
• Positive attitude and the ability to work well with others in a busy environment with fluctuating demands.

Selection will be based on interview and a review of current and past performance.



Additional Comments ADDITIONAL COMMENTS:

• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail if you have you need help determining if this policy applies to you.

• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment if position requires working with minors and not previously cleared.

• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Reasonable Accommodation Unit at (518) 486-7222 or e-mail at to obtain information and RA forms.

• For CSEA positions: Local Bidding Agreements, and previously approved vacation/holiday time will be honored in the new assignment.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

• OPWDD is an Equal Opportunity/Affirmative Action Employer.

• OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas, and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs.

Some positions may require additional credentials or a background check to verify your identity.

Name Capital District DDSOO-Office of Human Resources

Telephone 518-388-0838

Fax 518-370-7536

Email Address


Street Capital District DDSO

500 Balltown Road

City Schenectady

State NY

Zip Code 12304



*Please reference EOA #24-40 in all correspondence.

Please submit cover letter and resume to:

Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
Phone: 518-388-0838
Fax: 518-370-7536

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