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Review Vacancy

Date Posted 02/28/24

Applications Due03/14/24

Vacancy ID152320


AgencyMental Health, Office of

TitlePayroll Examiner 2, Central Office;

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56355 to $68269 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 75 New Scotland Ave

City Albany


Zip Code12208

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Transfer Opportunity: Candidates must have permanent status as a Payroll Examiner 2, Grade 15, and be eligible for lateral transfer; OR be eligible for transfer via Section 70.1 of the Civil Service Law.

Provisional Opportunity: In the event that there is not a valid eligible list, candidates who meet the following promotion qualifications may be qualified for a provisional appointment:

One year of permanent competitive or 55-b/c service as a Payroll Examiner 1 or former title of Payroll Clerk 3.

If you are provisionally appointed, you must take the next scheduled Civil Service examination for this title and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Payroll Examiner 2, Grade 15, position in the Office of Financial Management, Consolidated Business Office. The Consolidated Business Office, Consolidated Payroll Service Unit (CPSU) is responsible for processing payroll transactions and providing payroll services for 24 OMH psychiatric facilities and OMH Central Office staff. The incumbent will function as a technical specialist in maintaining the distribution of facility payrolls assigned to incumbent, supervision and training of clerical staff and monitoring and recovery of overpayments. Specific duties may include, but are not limited to, the following:

This incumbent will be responsible for all salary based payroll transactions for 5 facilities by applying their salary expertise, all complex salary calculations, applying appropriate salary rules, working with the OSC Salary Determination Unit, serving as liaison to assigned facilities to ensure compliance with established procedures/deadlines, resolving payroll issues requiring coordination between the OSC, Treasury, and facility personnel and enhance auditing prior to submitting transactions to OSC.

Auditing and recovery of overpayments through check exchange (AC230s) or through Payserv for their Team ensuring every effort is made to recover any outstanding overpayment.

Reviewing Grievances and Notice of Discipline Fines and processes any Back Salary Awards.

Conducting meetings to provide the Payroll Assistants with information pertinent to completion of their duties.

Ensuring staff accurately process/audit payrolls, and implement contract initiatives and reporting requirements in accordance with OSC Payroll Bulletins, GOER directives, and Civil Service memorandums.

Monitoring the recovery of overpayments, and utilizing data from OSC query reports in order to maintain internal controls.

Providing support in maintaining accuracy, meeting established OSC deadlines, and providing facility support on compliance issues, all in keeping with the Core Mission of the Agency.

Additional Comments The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Mary Jane McGuire


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #152320 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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