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Review Vacancy

Date Posted 02/28/24

Applications Due03/14/24

Vacancy ID152367

NY HELPNo

AgencyFinancial Services, Department of

TitleOffice Assistant 2 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address One Commerce Plaza

City Albany

StateNY

Zip Code12257

Minimum Qualifications Appointment method:
List Appointment: Candidates must be reachable on the Civil Service eligible list for #38-689.
Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/.
Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.
The Department of Financial Services is seeking candidates for the position of Office Assistant 2 (Calculations) in Office of Financial Management. Duties include, but are not limited to, the following:
• Utilizes the Statewide Financial System (SFS) to process purchase requests for DFS’s business units and prepare purchase orders;
• Places orders for commodities and services, as directed by their supervisor;
• Schedules court reporter services;
• Obtains required agency approvals for invoices;
• Performs reconciliation of procurement cards in SFS;
• Prepares and makes bank deposits electronically;
• Receives and sorts vendor invoices and, if applicable, matches invoices with purchase orders;
• Utilizes the Purchase Tracking System to submit invoices to DFS personnel for payment approval;
• Utilizes SFS to review and verify receipt of goods and process accounts payable vouchers;
• Communicates with vendors via telephone and/or e-mail to resolve discrepancies with invoices;
• Keeps log to show receipt of court orders and expense vouchers from the NY Liquidation Bureau;
• Processes abstract cover sheets and maintains records in the DFS tracking system. Prepares documents to forward to the Office of State Comptroller (OSC) and Treasury for payment;
• Submits forms and e-mails to OSC or the Department of Taxation and Finance to request copies of canceled checks or to place stop payment orders;
• Performs general clerical duties including opening mail and filing; and
• Performs other duties as assigned.

Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits.

Some positions may require additional credentials or a background check to verify your identity.

Name Ryan Taratus

Telephone

Fax 518-402-5071

Email Address ryan.taratus@dfs.ny.gov

Address

Street One Commerce Plaza Suite 301

City Albany

State NY

Zip Code 12257

 

Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than March 14, 2024 to the email address listed below. Please include the Vacancy ID in the subject line of your email to ensure receipt of your application. Email submissions are preferred.
Ryan Taratus
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza, Suite 301
Albany, NY 12257
Email: ryan.taratus@dfs.ny.gov
Fax: (518) 402-5071
All candidates that apply may not be scheduled for an interview

Public Service Loan Forgiveness
Employment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 473-3130 or via email at response@oer.ny.gov.

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