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Review Vacancy

Date Posted 02/28/24

Applications Due03/07/24

Vacancy ID152390

NY HELPNo

AgencySUNY Cortland

TitleAdministrative Assistant 1, SG 11 or Admin Asst. Trainee 1, SG 8 or SG 9 Title IX Office

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $38073 to $44957 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Cortland

Street Address Graham Avenue

City Cortland

StateNY

Zip Code13045

Minimum Qualifications 1. Permanent Competitive Appointment Options:

Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email.

Section 70.1 Transfer to Administrative Assistant 1, SG 11: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework through the NYS CSEA Partnership website.

Section 70.1 Transfer to Administrative Assistant Trainee 1, SG 8: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.

Section 70.1 Transfer to Administrative Assistant Trainee 2, SG 10: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website:
https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm
For information regarding the Administrative Assistant Traineeship mandatory and elective coursework, please visit the NYS & CSEA Partnership website: https://nyscseapartnership.org/administrative-assistant-traineeship

Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary.

• $38,073 (Trainee 1- NS equated to SG-8)

• $42,493 (Trainee 2- NS equated to SG-10)

• $44,957 (Full Performance level SG-11)

Duties Description Summary:
Serving as the principle administrative support person for the Title IX Office this position will support the Title IX Office and Director of Title IX and Affirmative Action Investigator on a half-time basis. This position will also provide support to the recruitment and benefits units in the Human Resources Office on a half-time basis. This position involves extensive contact with students, faculty, staff, student guardians and the public. The work location is in the Title IX Office, Miller Building, 3rd Floor. Hours are Monday – Friday, between 8am – 4:30pm. Salary is $38,073 – $44,957 dependent upon clerical experience.

Major Responsibilities:
Title IX Office – 50%
· Provide reception service for the Title IX Office including answering phones, taking messages, referring callers to appropriate sources, and making follow up calls as well as greeting walk-in clientele for Director of Title IX and Affirmative Action Investigator and Deputy Title IX Coordinator.
· Provide administrative support including scheduling appointments and meetings which includes walk-in requests and reoccurring meetings. Maintain general office files and inventory and prepare correspondence.
· Assist with data entry for federal and state reporting requirements such as NY state 129B and the Clery Action. Assist in preparing annual Title IX reports for state and federal requirements.
· Assist with any recruitment administrative responsibilities.
· Assist with prioritizing caseloads in handling serious cases in a timely manner and accessing for immediate safety risks for the Title IX Office.
· Assist in the coordination of trainings including contract administration, payments, and scheduling.
· Prepare presentation materials for Title IX Office trainings, educational sessions, and programs.
· Assist in the coordination of events and programs on behalf of the Title IX Office.
· Assist with purchases/payments, process travel expenses, and manage a log of expenditures and credits for the office budget.
· Participate in regular training regarding safety to ensure the office safety protocols are regularly met and reviewed.
· Maintain highly confidential information related to information shared by students, faculty, and staff.
· Participate in ongoing professional development relevant to job responsibilities.

Human Resources Office – 50%
· Provide administrative support for professional, faculty and classified recruitment. Advertise positions, prepare and distribute vacancy announcements, update applicant and job statuses in the applicant tracking system (ATS), prepare recruitment reports, and capture hiring data for use in affirmative action plan preparation.
· Respond to questions regarding the use of the applicant tracking system.
· Reserve conference rooms for benefit and retirement orientation sessions and for our funding vehicles’ visits from TIAA, Fidelity, Corebridge, and Voya.
· Distribute benefit announcements on Communicator.
· Prepare and process benefit correspondence including enrollment, retirement and leave materials.
· In the absence of both the Administrative Assistant 2 and Office Assistant 1, answer routed phone calls and respond to voicemail messages.
· Take monthly staff meeting minutes in the absence of the Administrative Assistant 2.

Additional Comments SUNY Cortland employment offers eligibility for the Public Student Loan Forgiveness Program. For more information and to see if you qualify, visit https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service .

Some positions may require additional credentials or a background check to verify your identity.

Name Lorie Breed

Telephone 607 753 2302

Fax 607 753 5994

Email Address lorie.breed@cortland.edu

Address

Street Graham Avenue

City Cortland

State NY

Zip Code 13045

 

Notes on ApplyingSubmit an on-line employment application athttps://jobs.cortland.edu/postings/8425 . For more information, or if you need assistance with the on-line application process, please contact the Human Resources Office, ext. 2302.

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