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Review Vacancy

Date Posted 02/28/24

Applications Due03/14/24

Vacancy ID152414


AgencyTransportation, Department of

TitleStudent Assistant

Occupational CategoryFinancial, Accounting, Auditing

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $19.51 to $19.51 Hourly

Employment Type Part-Time

Part-time Percent 50%

Appointment Type Temporary

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 20


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Department of Transportation, Office of Human Resources

50 Wolf Road

City Albany


Zip Code12232

Minimum Qualifications Must have completed at least 12 credit hours of college study and be currently enrolled in an accredited degree program.

Duties Description NYSDOT is a leading-edge team of motivated, empowered, and respected professionals whose customers value our high-quality engineering and technical services and products. Each NYSDOT employee plays an important part in fulfilling the Department's mission and goals, as we are one DOT working cohesively to ensure the state has a safe, efficient, balanced and environmentally sound transportation system.

Duties Description:

• Process inactive project de-obligation transactions in Federal Highway Administration’s (FHWA) Federal Information Management System (FMIS);
• Process billing suspense transactions in FHWA’s FMIS;
• Complete project closeout reconciliations to ensure appropriate reimbursement of the Department by FHWA, and process subsequent closeout of projects in FMIS;
• Work on appropriate Statewide Financial System (SFS) setup to ensure credits to FHWA for Refund of Appropriation transactions are processed;
• Proofread Unit procedures:
• Create Customer Contracts in the SFS Customer Contracts module;
• Add Chartfiled2s (CF2s) in the SFS Project Costing module;
• Prepare and distribute the FHWA W10A Summary Status of Funds report;
• Run and analyze various project-related reports and queries in the Data Financial Warehouse and the Statewide Financial System (SFS);
• Complete reconciliations;
• Reach out to DOT regional project managers to confirm contracts can be closed;
• Retrieve payment and contract documents from both expenditures and appropriations files;
• Prepare closeout memos to be submitted to both the Appropriations and Federal Aid units of the Accounting Bureau;
• Update Final Closeout access database and prepare all closeout documents for archives;
• Process contract closeout in SFS;
• Print, sign, scan and provide Single Transaction Summaries (STS) to Expenditures Unit of the Accounting Bureau;
• Work on special projects as necessary.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Positions are part-time. Hours per week vary between 20-40 hours and will be discussed at interview.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment
with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Flouton



Email Address


Street NYS Department of Transportation, Personnel Bureau

50 Wolf Road

City Albany

State NY

Zip Code 12232


Notes on ApplyingQualified candidates should submit a letter of interest, current college transcript and a current resume, titled by last name, with the Notice Number MO-24-112 and last name in the subject line and referenced in the letter of interest no later than
March 14, 2024.

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