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Review Vacancy

Date Posted 02/28/24

Applications Due03/13/24

Vacancy ID152438

NY HELPNo

AgencyAttorney General, Office of the

TitleLaw Department Document Specialist (LDDS) or LDDS Trainee (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $34152 to $49405 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Broome

Street Address Office of the New York State Attorney General

44 Hawley Street

City Binghamton

StateNY

Zip Code13901

Minimum Qualifications NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Minimum Qualifications:

• Law Department Document Specialist (LDDS) (Salary Grade 9, current starting salary $40,193, job rate $49,405):
Eighteen months of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing the legal documents that are required to support judicial actions.

• LDDS Trainee 2 (NS Equated Salary Grade 8, current starting salary $38,073, job rate $46,866):
One year of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing the legal documents that are required to support judicial actions.

• LDDS Trainee 1 (NS Equated Salary Grade 6, current starting salary $34,152, job rate $42,251):
There are no minimum education or experience requirements.

Current NYS Employee: Reachable on the Civil Service List for Beginning Office Assistant, OR permanent or contingent-permanent status as an Office Assistant 1 (any parenthetic), OR eligible for transfer into traineeship.

*The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. If appointed at the traineeship level, you will need to complete the required coursework in order to advance to the full LDDS SG-9.

Duties Description • Open claim and litigation case files for attorneys and investigators.
• Type all pleadings and other court documents and correspondence from transcriber and/or templates for attorneys.
• Maintain the calendar on a daily basis with return dates, answer dates, court conferences/hearings/trials and attorney’s schedule.
• Update the law department database on a daily basis.
• Answer phones and respond to inquiries from the public to properly direct calls.
• Act as the main receptionist and handle all inquiries from the public at the reception window.
• Make travel arrangements, schedule rental cars, court reporters, depositions, and prepare and process travel vouchers for reimbursement.
• Provide backup secretarial assistance of all duties as needed in absence of support staff.
• Perform other duties as assigned.

Additional Comments Careers with the State offer multiple benefits including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative work schedules.

The agency's hours of operation are Monday through Friday, between 8:30 am and 5:30 pm (37.5 hours/week).
Scheduling determinations are dependent upon the needs of each Bureau and will be communicated during interviews.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau

Telephone (518)776-2500

Fax

Email Address HR.Recruitment@ag.ny.gov

Address

Street Office of the New York State Attorney General

The Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingTo apply, please submit a cover letter that includes a statement describing how you meet the minimum qualifications and a resume to hr.recruitment@ag.ny.gov. Please be sure to include the Vacancy ID #152438 and job title in the subject of your email.

Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

For more information about the Attorney General's Office visit www.ag.ny.gov.

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