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Review Vacancy

Date Posted 02/28/24

Applications Due03/13/24

Vacancy ID152461

NY HELPNo

AgencyLabor, Department of

TitleHuman Resources Specialist 1/Trainee 1/2 - Albany (NY HELPS)

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $50408 to $78505 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 1220 Washington Ave

State Office Campus, Building 12

City Albany

StateNY

Zip Code12240

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.

NY HELPS Non-Competitive Minimum Qualifications:

You must have a bachelor's degree* or higher.

*Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.

It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at https://www.cs.ny.gov/help/ (copy and paste in browser) to register today, in three easy steps.

Competitive Minimum Qualifications:

To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

70.1 TRANSFER QUALIFICATIONS: Current New York State employee with one year or more permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 11 or higher may be eligible for transfer under section 70.1 of the Civil Service Law.

52.6 TRANSFER QUALIFICATIONS: Current New York State employee with one year or more permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 16 or higher and deemed Administrative by the Department of Civil Service may be eligible for transfer under section 52.6 of the Civil Service Law.

70.4 TRANSFER QUALIFICATIONS: Current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 11 or higher and who has passed the PCO or PATT exam and has a bachelor’s degree* may be eligible for appointment.

Note: 70.4 candidates must NOT have failed the most recent PCO and/or PATT exam(s).

55 B/C QUALIFICATIONS: This position is designated 55b/c and is subject to verification of applicant eligibility. Please provide a copy of your 55b/55c letter when applying. 55 b/c candidates must meet the open-competitive minimum qualifications: a bachelor's or higher degree*.

*Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.

PREFERRED QUALIFICATIONS:
• Customer service experience
• Strong organizational skills
• Detail-oriented and accurate
• Proficiency in Microsoft Excel
• Ability to independently prioritize workload
• Ability to work under time constraints and manage shifting priorities
• Experience with Human Resource Information System (HRIS)
• Experience with Human Capital Management (HCM)
• Processing of Personnel transactions
• Ability to initiate and maintain relationships across a diverse set of stakeholders

Duties Description STANDARD DUTIES:

Do you have a passion for helping people? Are you a people person with customer service experience? If so, the HR Specialist Trainee 1 position in our Recruitment Unit may just be for you.

Recruitment Unit:

As a member of the Recruitment Unit in the Personnel Office, the incumbent will serve as a Personnel liaison to provide assistance, advocacy, guidance and advice on all facets of recruitment, classification, and examination planning. The incumbent will perform a wide range of classification and recruitment activities in accordance with Civil Service Law, Rules and Regulations, policies and procedures, including but not limited to:

• Preparing agency classification requests and supporting justifications for new positions.
• Conduct position recruitment.
• Collaborate with program area representatives to find solutions for hard to recruit titles and/or locations.
• Prepare and review job postings, posting results, eligible list candidates’, and nominated candidates for appointment.
• Provide guidance and assistance to program staff regarding appointment, promotion, transfer, and status of employees.
• Reclassifications, reallocations, earmark releases, and other classification and compensation matters.
• Evaluate candidate eligibility for transfer, reinstatements, eligible list and other types of appointments.
• Participate in examination planning and development activities.
• Serve as a liaison with control agencies and other organizations as required.
• Prepare routine correspondence and reports.
• Assist in the resolution of various staffing issues.
• Conduct out of title work grievances; and participate on special projects as needed

Leaves Unit:

The Human Resources Specialist 1/Trainee 1/2 in the Personnel Leaves Unit in the Personnel Office will serve as the primary Personnel liaison for assigned program(s) to provide assistance, advocacy, guidance and advice on all facets of leaves and separations under Civil Service rules and regulations and Time and Attendance guidelines, including but not limited to:

• Communicate through Outlook and phone daily with DOL employees, answering questions about their leave and informing them of the benefits they have available to them.
• Process and track all types of Medical leaves (including but not limited to FMLA, Paid Family and Sick Leave ½ Pay)
• Process and track Probationary leaves
• Process and track Discretionary Leaves
• Review and approve paid COVID Leave
• Process Workers Compensation Claims for DOL employees
• Process resignations from DOL
• Participate on special projects as needed
• Process all leaves related Personnel transactions into the Human Capital Management (HCM) System

Employee Services Unit:

As a member of the Employee Services Unit in the Personnel Office. The incumbent will provide assistance, advocacy, guidance and advice on human resources activities. The incumbent will perform a wide range of activities in accordance with Civil Service Law, Rules and Regulations, policies and procedures. Duties include but are not limited to:

• Onboarding and Offboarding tasks for DOL employees
• Assist with New Employee Orientation coordination and correspondences
• Attend job fairs
• Assist clerical staff with phone coverage, personal history folder management, mailbox monitoring and walk in customers.
• Personnel Recruitment liaison
• Processing credentials for Worker Protection Shields
• Point of contact for handling all Commission on Ethics and Lobbying in Government (COELIG) functions.
• Process Voluntary Reduction in Work Schedule (VRWS) requests
• Process employment verifications and Freedom of Information law (FOIL) requests, as needed
• Provides training and updates to staff and ensures all procedures and trainings are completed and kept up to date
• Attorney and Security Guard License renewal tracking to ensure employees have the proper credentials to remain in their position.
• Provides weekly metrics to the Director of Personnel
• Coordinates with the Department of Civil Service Employee Health Service Department on employee annual exams needed.
• Collaborate with staff from program areas including the Employee Relations Office, Division of Equal Opportunity Development, and Counsel’s Office to resolve difficult and complex employee issues


The Personnel Bureau works in a team setting. Every employee is expected to exhibit professionalism through a consistent commitment to the development and maintenance of excellent work relationships with others, including DOL employees and staff from various control agencies. Our collaborative work environment supports staff growth and development. Successful candidates must possess the ability to work independently, and with others; handle multiple and shifting priorities; and have strong critical thinking and problem-solving skills.

Additional Comments To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

Telecommuting will be discussed in the interview.

Candidates with no previous state service will begin at the starting rate of the salary range listed above.

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Teresita Beaudoin

Telephone (518) 457-1020

Fax Efax: 5184572871@fax.ny.gov

Email Address labor.sm.personnel.jva@labor.ny.gov

Address

Street 1220 Washington Ave

State Office Campus, Building 12, Room 561

City Albany

State NY

Zip Code 12240

 

Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by March 13, 2024; and submitted via email to labor.sm.personnel.jva@labor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12240. You must include, Vacancy ID #152461, Human Resources Specialist 1/Trainee 1/2 – Albany, in the subject line of your email. Failure to do so may result in a delay of processing your application.

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Division of Equal Opportunity and Development (DEOD), Building 12, Albany, NY 12240. Phone (518) 457-1984 and/or fax (518) 485-2575.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

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