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Review Vacancy

Date Posted 02/28/24

Applications Due03/14/24

Vacancy ID152463


AgencyTemporary and Disability Assistance, Office of

TitleTraining Specialist 1 or Trainee 1 or Trainee 2 (NY HELPS)

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $63108 to $80248 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Bureau of Training and Staff Development

40 North Pearl Street

City Albany


Zip Code12243

Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must meet the non-competitive minimum qualifications for this title. At this time, OTDA may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive, and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.


For Trainee 1, you must have a bachelor’s or higher degree.

For Trainee 2, you must have a bachelor's degree and one year of professional experience developing and presenting training programs to improve the on-the-job knowledge, skills, and abilities of employees to enable them to carry out an agency’s mission.
Substitution: a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

For the Full Performance Level, you must have a bachelor's degree and two years of professional experience developing and presenting training programs to improve the on-the-job knowledge, skills, and abilities of employees to enable them to carry out an agency’s mission.
Substitution: a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.


55 b/c: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, the candidate must be currently enrolled in the Civil Service 55b/c program. Information about the 55b/c program can be found here: 55b/c Recruitment Resources Center (


Training Specialist 1 (SG-18), Training Specialist Trainee 1 (NS=SG-13), Training Specialist Trainee 2 (NS=SG-14)
Eligible for a lateral transfer or eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. Information regarding transfer eligibility is available on the Civil Service Career Mobility Office website at

Reachable on the appropriate eligible list in Albany.

Duties Description The nature of the Training Specialist 1 positions require project management of assigned training contracts. No direct delivery of training is required for the positions. Duties of the positions include, but are not limited to, the following:

• Supervise the administration of assigned Training Contracts in the Training Plan; including all activities associated with the development, review, approval and monitoring of training work plans. Ensure activities are completed in accordance with established bureau policies and procedures;

• Manage training work plans in accordance with bureau procedures, and meet regularly with stakeholders to ensure deliverables are completed timely and up to standards;

• Manage assigned training projects covering OTDA Division program areas; negotiate and monitor contract deliverables and quality;

• Managing training programs through the review of curricula, video scripts, web modules, and other materials; on-site course monitoring and site visits as necessary; communicate with training providers and program areas to address revisions and changes to curricula and web modules; and, review of quarterly reports and claims in a timely manner;

• Manage special projects associated with initiatives for targeted OTDA Divisions, Offices, and work units;

• Approve training proposals by completing thorough reviews, and working closely with program areas and internal reviewers; and

• Oversee the design, development, and delivery of training programs as assigned. Programs may be delivered virtually or in-person, and may include asynchronous course design.

Preferred experience: includes an understanding and knowledge of adult learning principles, experience with project management or managing contracts, including budgeting, voucher reviews, and oversight of milestone completions, and experience designing curriculum and/or delivery of training programs.

Additional Comments Full-time permanent, contingent-permanent or temporary appointments will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Candidates must be legally authorized to work in the United States.

Your resume must indicate how you meet the minimum qualifications for this position. Non-specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.

Trainee 1 salary starts at $47,925
Trainee 2 salary starts at $50,678

Interested applicants should send an email with their resume attached to and put "Posting #24049SNYA" in the subject line. DO NOT USE THE VACANCY ID NUMBER.

NYS OTDA seeks to promote a diverse workforce that is a representation of the various cultures, voices, backgrounds, ideas, and talents of the citizens and communities that we serve. We actively solicit and encourage applications from Black, Indigenous, and People of Color (“BIPOC”); LGBTQIA+ individuals; women; people with disabilities; and military veterans.

This position meets the criteria for appointment under 55-b and 55-c of Civil Service Law.

Some positions may require additional credentials or a background check to verify your identity.

Name Recruitment Unit

Telephone (518) 402-3991

Fax (518) 474-9374

Email Address


Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243


Notes on ApplyingApplicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact OTDA's designee for reasonable accommodation at (518) 474-7284.

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