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Review Vacancy

Date Posted 02/28/24

Applications Due03/14/24

Vacancy ID152465

NY HELPNo

AgencyFinancial Services, Department of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitCSEA Local 658 (NYS Teachers’ Retirement System)

Salary RangeFrom $56355 to $68269 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address One Commerce Plaza

City Albany

StateNY

Zip Code12257

Minimum Qualifications Appointment method:

List Appointment: Candidates must be reachable on the Civil Service eligible list for 37-924.

Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/.

Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.

The Department of Financial Services is seeking candidates for the position of Administrative Assistant 2 in Life Bureau. Duties include, but are not limited to, the following:

• Provides administrative support to the Chief Insurance Attorney and the attorneys in the Life Bureau;
• Maintains the Chief Insurance Attorney’s calendar; schedules meetings and conference calls; makes any necessary reservations and travel arrangements; and prepares handouts, presentations and background materials;
• Makes any necessary travel arrangements for the staff of the legal unit;
• Assists in the preparation of circular letters and legislative and regulatory proposals and develops procedures for their tracking and maintenance;
• Responds to incoming phone calls, emails and correspondence or refers to appropriate staff; gathers and provides any background information for inquiries; and brings critical issues to the attention of the Chief Insurance Attorney as necessary;
• Prepares correspondence and documentation using current software tools;
• Operates and performs basic service for office equipment and arranges for outside service as needed;
• Maintains and updates files for the Chief Insurance Attorney and the legal unit;
• Manages the daily operations of the legal unit’s workflow processes and assigns and tracks assignments to and from the Chief Insurance Attorney and Supervising Insurance Attorneys;
• Reviews various types of policy form filings, inquiries, etc., for completeness, accuracy and compliance with general submission requirements;
• Oversees the entry of new policy correspondence and any activity on each file;
• Performs the scanning function for all policy form filings and other legal files as needed;
• Prepares written responses to questions on the legal unit’s procedures, policies and compliance standards;
• Serves as the legal unit’s liaison to the Systems Bureau;
• Serves as the website liaison for the Life Bureau’s Albany office – works with the website team in the development and posting of Life Bureau initiatives, guidance and requirements for both the actuarial and legal units and ensures that the postings are done in an accurate and timely manner; and
• Works on special projects and other duties as assigned.

Some positions may require additional credentials or a background check to verify your identity.

Name Jonelle Bayer

Telephone

Fax (518) 402-5071

Email Address jonelle.bayer@dfs.ny.gov

Address

Street One Commerce Plaza, Suite 301

City Albany

State NY

Zip Code 12257

 

Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than March 14, 2024 to the email address listed below. Please include the Vacancy ID in the subject line of your email to ensure receipt of your application. Email submissions are preferred.
Jonelle Bayer
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza, Suite 301
Albany, NY 12257
Email: jonelle.bayer@dfs.ny.gov
Fax: (518) 402-5071

All candidates that apply may not be scheduled for an interview

Public Service Loan Forgiveness
Employment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 473-3130 or via email at response@oer.ny.gov.

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