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Review Vacancy

Date Posted 02/29/24

Applications Due03/15/24

Vacancy ID152508


AgencyHomeland Security and Emergency Services, Division of

TitleDHSES Program Manager

Occupational CategoryOther Professional Careers

Salary Grade29

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $111627 to $136714 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 15%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 1220 Washington Avenue

Bldg 7A

City Albany


Zip Code12226

Minimum Qualifications Non-Competitive: ten years of professional level experience* in the administration of complex federally funded emergency management, disaster assistance and disaster recovery programs in one or more of the following areas, including two years of management experience,** and three years of supervision of subordinate professional staff:

• Financial Administration including the implementation of policies and procedures for financial management, application review and processing, regulatory compliance and accountability monitoring, oversight of grant application processes, appropriation and disbursement activity.

• Planning, implementation and coordination of public assistance grant programs involving supplemental reimbursement for the repair and/or restoration of infrastructure and facilities to pre-disaster condition and assistance with mitigation measures during the recovery process.

• Planning, implementation and coordination of hazard mitigation assistance programs enabling communities to implement long-term hazard mitigation measures resulting from natural or manmade disasters.

• Planning and implementation of technical assistance programs targeted to agencies and individuals working collaboratively to assist disaster victims.

*Substitution: Bachelor’s degree may substitute for four years of general experience; master’s degree or juris doctorate may substitute for an additional year of general experience.

**Management experience is defined as direct leadership, management, and strategy execution for an identifiable organizational unit or program which includes direct management of program planning, development, resource allocation, monitoring, evaluation, research and analysis, and policy formation. This experience should also include administrative supervision of professional staff.

Duties Description The incumbent will serve as the Program Manager in Disaster Recovery's Hazard Mitigation unit. The duties include but may not be limited to:

• Provide management level oversight for federal disaster assistance grants to repair and replace infrastructure and implement mitigation measures in future disasters.

• Develop and understand program policy and priorities in support of DHSES Recovery Program goals.

• Understand and be conversant in federal regulations, policy, and guidelines related to the various disaster assistance programs to include the Robert G. Stafford Act, 44 Code of Federal Regulations (CFR), FEMA policy and guidance, U.S. Small Business Administration Disaster Assistance Program, Office of General Services procurement policies, Office of the State Comptroller policies, Division of the Budget policies and related information as appropriate.

• Provide direct guidance to DHSES Executives, the Governor’s Office, state agencies, local governments, and not-for-profit organizations on Recovery program objectives, strategies, rules, and regulations.

• Develop new statewide objectives and priorities as needed.

• Function as primary subject matter expert, consultant and interpreter on all applicable State and federal laws, rules, regulations, policies, and protocols. Analyze legislation and act as a resource for internal staff, program associates and other stakeholders. Initiate and participate in discussions and monitor trends on policy and program changes and implications for states and sub-grantees with administrators and program leads in FEMA HQ, FEMA regions, and other states.

• Manage permanent, temporary and contractor staff to ensure consistency and quality of program administration and support.

• Establish and monitor FEMA program deadlines and reporting requirements, and communicate regularly with FEMA, state, local, voluntary, and not for profit organizations and staff.

• Interface on a regular basis with FEMA and regional staff to facilitate rapid resolutions to emerging issues and ensure that program objectives are met.

• Support and staff active Disaster Assistance Centers and Federal/State Joint Field Offices and serve as a lead State Recovery program representative or in other leadership roles during active disasters.

• Develop and provide comprehensive written and verbal special reports and analyses for DHSES and State leadership.

• Direct and coordinate assessments of damaged areas following emergencies and disasters. Direct the preparation of applications for assistance, correspondence, and supplemental information in support of a Governor’s request for FEMA federal assistance.

• Develop and deliver training and presentations on Recovery programs in a wide variety of national or regional professional forums to peers, elected officials, local and non-profit organizations.

• Possess and maintain a valid Driver’s License issued by the New York State Department of Motor Vehicles.

• Travel will be required, including evening and weekends; approximately 15% depending on mission and assignment.

Additional Comments NOTE: Work schedule may vary based on operational need.

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/EW

Telephone 518-473-7053

Fax 518-485-8432

Email Address


Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave., Building 7A

City Albany

State NY

Zip Code 12226


Notes on ApplyingPlease submit a cover letter and/or resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.

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