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Review Vacancy

Date Posted 02/29/24

Applications Due03/11/24

Vacancy ID152630


AgencyUniversity at Albany

TitleOffice Assistant 2 (Calculations) NY HELPS

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address University at Albany (Office of Facilities Management)

City Albany


Zip Code12203

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.


One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.


Candidates must have a reachable score on the University at Albany Office Assistant 2 Calculations - ALBANY Exam List OR

Be a current NYS employee and have a current permanent appointment with 1 year of service as an Office Assistant 2 Calculations, or in a title eligible to transfer to Office Assistant 2 Calculations OR

Be a former NYS employee eligible for reinstatement to the title of Office Assistant 2 Calculations

May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Any resumes received that do not meet the above requirements as described will be deemed unqualified.

Duties Description Procure goods and services with transaction values under $5,000 for various projects and shops on campus.

Reconcile credit card statement monthly.

Communicate with campus finance offices (Budget, Purchasing, Accounting, etc.) as well as units internal to Facilities (OCP, AECM, Shops, etc.) to create, revise and close out facilities accounts and work orders and ensure financial transactions are accurately recorded across Facilities Management.

Verify account balances and review departmental expenditures to ensure accuracy and appropriateness.

Provide phone and email order support to staff across the Facilities Department.

Support efforts and initiatives to maintain and enhance the AiM Work Order System, including assisting with work order and project closeouts and reconciliations.

Provide assistance in training on the ordering process rules and regulations to new shop staff and other new staff.

Place online orders with university’s designated online ordering vendors.

Provide phone and front desk coverage when needed.

Additional Comments For instructions on how to apply, please go to:

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period.
Please refer to the following website for the complete Annual Security Report (“Clery Report”):

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources

Telephone 518-437-4700

Fax 518-437-4731

Email Address


Street University at Albany

1400 Washington Avenue, UAB 300

City Albany

State NY

Zip Code 12222


Notes on ApplyingFor instructions on how to apply, please go to:

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