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Review Vacancy

Date Posted 02/29/24

Applications Due03/13/24

Vacancy ID152650


AgencyParks, Recreation & Historic Preservation, Office of

TitleProgram Aide- Park Police (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $50347 to $61330 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 625 Broadway

City Albany


Zip Code12207

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited
Placement Statewide Program (NY HELPS).*
To be considered for appointment through NY HELPS, or 55b/c,
candidates must meet the open-competitive minimum
qualifications for this position.

Three years of experience performing clerical, keyboarding or
paraprofessional work in an office environment.

Duties Description The Program Aide is responsible for the following duties and
responsibilities and functions within Division Headquarters
policies and procedures as well as within the guidelines, laws,
rules, and regulations governing the numerous grants programs
administered by Division of Law Enforcement.

The incumbent of this position reports to the Division
Administrative Specialist 1 and carries out paraprofessional
support functions for the Division of Law Enforcement, Police

• Coordinates the administration of various state and federal
projects in specific grant program areas with sworn and civilian
Headquarters Staff and field staff as appropriate.

• Develops, manages and updates database system to assist
with ensuring timely receipt, analysis and reconciliation of over
$500,000 of grant funds used for reimbursement of overtime
details and purchase of security and safety equipment

• Receives, reviews and analyzes all detailed and itemized
information from 11 Park Police Zone Commanders on overtime
costs and grant purchases against SFS (Statewide Financial
System) expenditures for each grant to ensure accuracy and
eligibility of purchases and overtime reported to the Department
of Homeland Security and Emergency Services (DHSES)

• Confers with all Police Zone Commanders and Assistant/District
Commanders as necessary to resolve discrepancies, deficiencies
and to answer questions regarding grant guidelines, policies and

• Establishes and monitors Division of Law Enforcement account
on the DHSES E-grant Website

• Works closely with DHSES Grant Program Representative
regarding all aspects of grant administration, reconciliation,
report submission, questions, forms, etc

• Prepares and files hard copy, quarterly Fiscal Cost Reports as
required with the DHSES (Department of Homeland Security and
Emergency Services) on the Division’s overtime costs and grant
purchases; prepares and submits mandated quarterly Progress
reports to the DHSES via E-grant Website ensuring that grant
monies and categories match grant expenditures

• Compiles, tabulates and analyzes financial and statistical data
to be used for the preparation of various reports and other
documents specific to the various grant guidelines

• Provides overtime costs and grant covered purchases to the
Agency’s Finance Office to ensure that each of the 11 Police
Zones is reimbursed via DHSES grant dollars and monitors to
ensure reimbursement is accurate and finalized

• Develops process for statistical reporting and budget monitoring
for over $300,000 of Marine and Recreational Vehicles and
Traffic Safety initiatives to assist Headquarters staff

• Monitors and receives reports on police activity from 11 Police
Zones on Marine Law Enforcement and Snowmobile Law

• Coordinates and confers with 11 Police Zones Commanders to
exchange information, answer questions and resolve issues

• Prepares reports and assists with budget monitoring of
reimbursable funds

• Assists in oversight of GTSC (Governor’s Traffic Safety
Committee) grants

• Develops statistical reports regarding Traffic Safety – ticketing
and accidents

• Gathers, reviews and evaluates information required to
conduct financial and grant program audits

• Assists Headquarters Staff Law Enforcement related activites

• Prepares daily events reports for Command Staff, District
Commanding Officers

• Prepares monthly and yearly statistical reports on law
enforcement activity and enter data in law enforcement related

o DCJS (Department of Criminal Justice Services) required
reporting – Incident and Crime Reporting, Hate Crimes
o LEOKA (Law Enforcement Officers Killed and Assaulted), Use
of Force
o UAV (Unmanned Aerial Vehicle) drone activity

• Analyzes statistics and develops required statistical reports
based on specific needs or incidents

• Maintains Significant Events Calendar in conjunction with the
Division’s Emergency Management Sergeant and assists with
required reporting for those details/events

• Functions as the Coordinator of Division SharePoint page –
schedule management

• Monitors Knowledge Management System (Agency Policy and
Procedure) for compliance

• Maintains and performs audits on member mandatory and
voluntary training

• Provides assistance to the Administrative Specialist 1 on the
Recruitment and Hiring Process for Park Police Officer Trainees

• Prepares up to date reports on the status of candidates and
their progress in each step of the hiring process such as agility
testing, medical and drug testing, written and face to face
psychological testing, background investigation and polygraph

• Maintains contact with candidates and monitors their status in
the hiring process to ensure all mandated hiring requirements
are satisfied

• Reviews employment applications and determines if candidates
meet minimum qualifications and other mandated criteria for
Park Police Office Trainee positions

• Answers questions and provides information regarding hiring,
employment, salary, and benefits

• Answers questions regarding Park Police Academy life

• Coordinates updates to the Agency’s website/Park Police
regarding Division recruitment and hiring

• Keeps current the PPO Careers and Park Police Processing
email accounts to monitor and reply to various inquires

• Performs other para-professional duties and assignments as
required and appropriate to assist sworn and civilian
professionals in the Division’s Headquarters as well as the field
staff as needed.

• Researches opportunities for applicable future Law
Enforcement related grant programs and assistant with
application process

• Coordinates with various agency program staff such as
Snowmobile Unit and Marine and Recreational Vehicles Unit as
well as Finance and Human Resource Offices

• Maintains program specific knowledge of Division policies and
procedures as required to perform duties and responsibilities
appropriately and efficiently

• Meets with Division sworn and civilian professionals to assist
with Division wide program priorities and program needs

Additional Comments Candidate must successfully pass a background investigation.

*For the duration of the NY HELPS Program, this title maybe
filled via a non- competitive appointment, which means no
examination is required but all candidates must meet the
minimum qualifications of the title for which they apply. At this
time, agencies may recruit and hire employees by making
temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the
appointment will be changed from temporary pending Civil
Service Commission Action to permanent non-competitive and
the official probationary period will begin.

At a future date (within one year of permanent appointment), it
is expected employees hired under NY HELPS will have their
non-competitive employment status converted to competitive
status, without having to compete in an examination. Employees
will then be afforded with all of the same rights and privileges of
competitive class employees of New York State. While serving
permanently in a NY HELPS title, employees may take part in
any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.

Name Michele Kramek



Email Address


Street 625 Broadway

City Albany

State NY

Zip Code 12207


Notes on ApplyingTO APPLY:
If you feel you meet the minimum qualifications and the
agency’s operating needs, and are interested in being
considered for this vacancy: Please email your application and resume to Michele Kramek, at
All qualified persons are invited and encouraged to apply.
It is the responsibility of each applicant to accurately describe
their experience and demonstrate that they meet the minimum
qualifications and agency operating needs.

Pursuant to Executive Order 161, no State entity, as defined by
the Executive Order, is permitted to ask or mandate in any form,
that an applicant for employment provide their current
compensation, or any prior compensation history, until such time
as the applicant is extended a conditional offer of employment
with compensation. If such information has been requested from
you before such time, please contact the Office of Employee
Relations at (518) 474-6988 or via email at

An Equal Opportunity/Affirmative Action Agency

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