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Review Vacancy

Date Posted 03/01/24

Applications Due03/15/24

Vacancy ID152700

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40193 to $49405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Kings

Street Address Brooklyn DDSO

750 Vandalia Ave

City Brooklyn


Zip Code11239

Minimum Qualifications MINIMUM QUALIFICATIONS:

Permanent services as an Office Assistant 2
Reachable on the current Civil Service list for an Office Assistant 2
At least one-year permanent service in a title eligible for a 70.1 transfer pursuant to Civil Service Law
For Provisional Appointment: Candidates must be eligible for a provisional appointment pending examination. To be eligible, candidates must be a qualified employee of New York State and have had three months of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.

*If you are appointed provisionally, you must take the next scheduled civil service examination for this title and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained *.

Duties Description Include but not limited to:

•The incumbent will assist with tasks associated with the TD&T
•General receptionist duties; answer and direct telephone calls to the appropriate staff
•Respond to standard inquiries, taking meeting minutes when requested.
•Open and stamp incoming mail, data entry, photocopying.
•Maintain all files for the department, status changes, maintaining office calendar, checking forms for completeness and accuracy.
•Periodic physical inventory and maintain records, keep shelves and stock clean, neat
and in proper place.
•Setup staff trainings offered by the local office, enter trainings in SharePoint or/and
•SLMS in a timely manner.
•SLMS classes are created, administered, and entries are completed and correct
•Central Office, DDRO, and DDSOO classes are supported and scheduled, with room, equipment and materials needed, particularly Fire Safety, First Aid and CPR
•Local and regional training calendars are correct, coordinated, and distributed.
•New Employee Orientation (NEO) programs are supported.
•Provision of training records and reports for DDRO, DDSOO, HR, OIIA and Justice Center
•The incumbent can choose their primary work location but needs to travel to their secondary work location at least once a week.



Additional Comments •If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit

•Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at to obtain information and RA forms.

•Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

•For CSEA positions: Local Bidding Agreements will be honored.

•Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

•In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

OPWDD is an Equal Opportunity/Affirmative Action Employer

Some positions may require additional credentials or a background check to verify your identity.

Name Brooklyn DDSO - Human Resources Office

Telephone 718-642-6310

Fax 718-264-3344

Email Address


Street Brooklyn DDSO

750 Vandalia Ave

City Brooklyn

State NY

Zip Code 11239


Notes on ApplyingPlease reference the above EOA# 24-21 in all correspondence.

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