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Review Vacancy

Date Posted 03/01/24

Applications Due03/16/24

Vacancy ID152739

NY HELPNo

AgencyAddiction Services and Supports, Office of

TitleOffice Assistant 2 (NY HELPS) - (Blaisdell Addiction Treatment Center)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $43280 to $52492 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation Monday - Friday. 8:00AM-4:00PM. Pass Days: Saturday/Sunday.

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Rockland

Street Address Russell E. Blaisdell Addiction Treatment Center

Rockland Psyche Center, Building 57, Box 140

City Orangeburg

StateNY

Zip Code10962

Minimum Qualifications Non-Competitive Minimum Qualifications:
One year of clerical experience.

Competitive Minimum Qualifications:
Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-7 or higher and otherwise eligible for transfer under Civil Service Law, or reachable on the current Civil Service eligible list for this title.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Duties Description The Office Assistant 2 will provide administrative, clerical, and business office support at the Russell E. Blaisdell Addiction Treatment Center (ATC). Duties may include, but are not limited to:
• Enter data and information into and retrieve data and information from computerized systems.
• Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.
• Utilize the Agency Spending Controls Application and Statewide Financial System (SFS) for necessary purchases, receiving, staff travel, etc., and other tasks as assigned.
• Assist staff with SFS issues for submitting expense reports.
• Assist with procurement card activities, including reconciliations, purchasing, and creating purchase requests.
• Participate in hiring vendors and arranging service contracts.
• Communicate with Direct Providers, Counties, OASAS Regional Office, Budget, Contracts, and Procurements staff by telephone or written communication/email.
• Maintain various records/information, including updating Excel spreadsheets/logs, scanning documents, saving documents in Shared Bureau folders on the system, and filing.
• Assist staff with travel reports.
• Arrange and prepare for meetings.
• Performs other job-related duties as assigned.

Knowledge of the Microsoft Application Suite is required. To be effective in this position, the candidate must accurately process information and have effective written, verbal and interpersonal communication skills as well as be able to work in a team environment.

Additional Comments Salary includes $3,087 location pay.

OASAS Addiction Treatment Centers (ATCs) are Tobacco Free Facilities.

Excellent Health Insurance Benefits Including Vision and Dental, NYS Employees Retirement System (Pension), Optional Deferred Compensation, Continuing Education Benefits, Generous Paid Leave Benefits, Compensation for 13 State holidays per year.

If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice .

Background Investigation Requirements:
Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. 2) Investigated through a Criminal Background Check (CBC) that includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees. 3) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees may be required to pay any necessary fees. Additionally, prospective employees whose names are indicated on the SCR may be barred from appointment.

Some positions may require additional credentials or a background check to verify your identity.

Name Bureau of Human Resources Management

Telephone (518) 457-2963

Fax (518) 457-4880

Email Address Recruitment@oasas.ny.gov

Address

Street NYS Office of Addiction Services and Supports

City Albany

State NY

Zip Code 12203

 

Notes on ApplyingIf interested, please submit a current resume to Recruitment@oasas.ny.gov. Please be sure to include Reference Code EM/OA2/30030/Blaisdell. Failure to include this code could result in your application not being processed. If you are a current or previous State employee, please include your SOCIAL SECURITY # to verify transfer eligibility.

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