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Review Vacancy

Date Posted 03/01/24

Applications Due03/20/24

Vacancy ID152761


AgencyEnvironmental Conservation, Department of

TitleSpecial Assistant

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $108665 to $137319 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 625 Broadway

City Albany


Zip Code12233

Minimum Qualifications Bachelor’s degree in computer science, Information Systems, Business Administration, a related field, and six years of relevant experience. Four of which must be progressively responsible managerial experience. Four years of specialized experience or associate’s degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience

• Excellent technology management, problem-solving, project management, strategic planning, and crisis management skills.
• Prior IT budget, fiscal planning, and capital management experience.
• Demonstrated ability to implement systems that enable an organization's operations.
• Self-motivated with the ability to communicate (both verbal and written) complex IT information, policies, and procedures clearly and accessibly to a variety of audiences/stakeholders.
• Successful experience in accurately assessing the size and estimating technology needs for work plans and resource requirements.
• Experience with legacy remediation, operational transformation, and technology modernization initiatives.
• Vendor management experience.
• Ability to initiate and maintain relationships across a diverse set of stakeholders.

Travel and overnight travel may be required. After-hours, weekend, and holiday work may be required.

Duties Description The Department of Environmental Conservation (DEC) is a science-based, technology-driven agency with specialized scientific hardware and software requirements, and a strong commitment to working in an energy-efficient, sustainable, and paper-free environment. We are seeking an experienced technology leader who can ensure that DEC’s information processes and technology systems, legacy remediation efforts, and modernization plans and investments will enable our strategic goals through secure, cost-effective systems and tools.

The individual serving as the Director, Innovation and Automation Office will report to the Deputy Commissioner for Risk and Innovation and lead a team in the Office of Compliance, Risk, Innovation, and Strategic Planning. The Director will create a sound Information and Data Governance Program, drive IT project prioritization, and refine the DEC’s relationship with the Office of Information Technology Services (OITS) to facilitate communication, improve resource allocation, enhance workflows, and ensure prompt support and services.

DEC is charged to conserve, improve, and protect New York's natural resources and environment and to prevent, abate and control water, land and air pollution, in order to enhance the health, safety and welfare of the people of the state and their overall economic and social well-being. The success of this critical mission is reliant on internal and external technology being reliable, secure, and resilient. The individual selected as Director will provide leadership, vision, and direction for creative problem-solving, drive governance for technology investments and information, data, and records management practices, and prioritize, plan, and direct the long-term, technology-driven strategies for DEC that include modernization of DEC’s legacy technology and new technology projects.

The Director of the Innovation and Automation Office is a key leadership role whose responsibilities will include but not be limited to the following:

• Oversee the creation of an Innovation and Automation Office and review the performance of direct subordinate staff. The Innovation and Automation Office will set policies, standards, and procedures for developing, using, and maintaining technology and automation within DEC, as well as focus on the development and execution of IT projects and will coordinate with OITS as appropriate. The office will facilitate integration of technologies to enhance DEC’s operational capabilities, improve customer and partner interfaces, enable internal workflow, support robust reporting, manage risk, and reduce cost.
• Quickly become familiar with the complexities of the DEC network environment, legacy platforms, and current IT initiatives.
• Meet with other Executive and Senior staff members and OITS staff to determine technical needs, requirements, priorities, and implementation approaches for IT projects, considering technical alternatives, operational fit and flexibility, implementation costs, and ongoing cost of operations.
• Develop an annual budget for Innovation and Automation in coordination with the Deputy Commissioner for Risk and Innovation, Deputy Commissioner for Administration and Finance, and the Director of Management and Budget Services to ensure that DEC’s technology remediation and modernization initiatives enable its strategic and operational goals through secure, cost-effective systems, tools, and supports. Work with the Office of Management and Budget Services to address IT funding issues, letters of intent, chargebacks, and other payments and plans for funding future projects.
• The Director will monitor the status of all ongoing and proposed projects and provide guidance and direction to resolve any technical issues, problems, or conflicts that arise.
• Serve as the primary liaison to all branches of OITS that intersect with DEC to oversee all DEC information technology (IT) resources, projects, initiatives, software and hardware equipment, licenses/licensing, and environments. Stay current with developments in new and emerging technologies and platforms and work with ITS to develop and implement plans to upgrade or transform legacy technologies and environments to new, OITS-supported or -approved solutions, ensuring that the decommissioning of systems occurs with minimal disruption to ongoing operations.
• Plan, coordinate, and oversee network expansions and upgrades in coordination with OITS, including building and equipment transitions for all DEC locations and facilities.
• Engage with OITS and vendors to find technology solutions for existing and future projects that are in alignment with the strategic plan and DEC practices. Working with the Contracts and Grants Development Bureau and the Office of General Counsel Corporate Bureau, direct the oversight of vendors developing IT products and services for the agency to ensure the delivered products and services comply with contractual obligations. Assist with contract negotiations and vendor management to ensure DEC’s interests are promoted and protected in accordance with New York State Procurement Policies.
• Oversee DEC's Information Resource Coordinators for each program. Work with DEC's Information Resource Coordinators and other DEC staff to fully understand the scope of workplace IT requirements within DEC. Encourage and develop user groups to broaden automation and application knowledge and expertise. Foster collaboration and relationships between these staff to quickly identify common needs and solutions, such as automation initiatives to improve workflows, as well as determine appropriate system strategies and technologies to meet DEC's long and short-term operational needs.
• Chair DEC's Information Management Governance Council, drive the development of technology governance, standards, and infrastructure planning, prioritize projects based on program strategies and stakeholder input, manage and improve DEC's processing of Information Technology Project Proposals, and ensure that the solutions chosen will benefit the greatest number of DEC programs.
• Work with programs to leverage existing, customizable software platforms to the extent feasible. Manage and track new and existing IT projects to maximize performance, meet regularly with stakeholders, and provide transparent leadership and decision-making. Oversee the preparation of project deliverables and assist in resolving issues affecting project implementation.
• Lead or oversee workgroups to plan special projects, establish policy, prepare Requests for Proposal, and evaluate proposals.
• Foster teamwork, collaboration, innovation, and cooperation among DEC staff, promoting a culture of inclusiveness, equity, and respect, mentoring staff, and encouraging professional development.

Additional Comments Must have a valid driver’s license or demonstrate the ability to meet the transportation needs of the position. Travel may be required. Overtime may be required. Weekends and holidays may be required. Must be available for emergency response. Telecommuting may be available, will be discussed at interview.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

Name Marline Agnew

Telephone 518-402-9273

Fax 518-402-9038

Email Address


Street 625 Broadway

City Albany

State NY

Zip Code 12233


Notes on ApplyingPlease email/mail your resume to the above. Be sure to include Posting #24-152761 on your letter/resume and also in the subject line of the email or it may not be accepted.

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