Review Vacancy
TitleAccountant Aide or Accountant Aide Trainee 1 (HELPS)
Occupational CategoryNo Preference
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $38383 to $61330 Annually
Minimum Qualifications Minimum Qualifications:
Permanent Qualification: Candidates must currently be a permanent Accountant Aide
OR
Eligible List Appointment: Reachable for appointment from the current Accountant Aide eligible list #00-472 or #26-820. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.
OR
Transfer Qualification:
Candidates must be a current New York State employee eligible for transfer via Section 70.1 of the Civil Service Law. Criteria includes: you must have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law; or 55b/c service in a position allocated to a Grade 7 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Accountant Aide Trainee 1.* All transfer candidates MUST possess six credit hours in accounting, auditing, or taxation courses.
*Note: Appointment may be made at a traineeship level. A two-year traineeship (Accountant Aide Trainee 1, NS=Grade 9 & Accountant Aide Trainee 2, NS=Grade 11) leading to Accountant Aide, Grade 13.
Some titles may require special criteria for transfer including the completion of 6 semester credit hours in accounting, auditing, or taxation courses for Trainee 1; 9 credit hours for Trainee 2; and 12 credit hours for Accountant Aide.
Candidates with at least one year of permanent competitive service in a title allocated to SG-7 or higher who have standing on the Accountant Aide eligible lists and who meet the following criteria may be eligible for transfer under the provisions of Section 70.4 of the Civil Service Law: six semester credit hours of accounting, auditing, or taxation courses* AND
Either 1. one year of full-time experience gathering, preparing and updating financial data, financial reports, and records;
Or 2. one year of full-time experience reconciling accounts and data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation;
Or 3. one year of full-time experience assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements.
OR
55 b/c appointment:
• Have a current 55b/c Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request.
• Please provide a copy of your unofficial transcript with your response: six semester credit hours of accounting, auditing, or taxation courses*
• See below for minimum qualifications.
OR
Open to the Public: See below for qualifications.
55b/c and Open to the Public Minimum Qualifications:
• Must have six semester credit hours of accounting, auditing, or taxation courses*
• Please provide a copy of your unofficial transcript with your response:
AND
Possess either: 1. one year of full-time experience gathering, preparing and updating financial data, financial reports, and records;
Or 2. one year of full-time experience reconciling accounts and data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation;
Or 3. one year of full-time experience assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining, and verifying the accuracy and propriety of transactions, records, reports, and statements.
The salary range identified above applies to candidates appointed to Accountant Aide, SG-13. The hiring rate for candidates appointed to Accountant Aide Trainee starts at $38,383 and is based on the candidate's salary at the time of hire. Candidates hired into the Traineeship will be advanced to Accountant Aide upon the successful completion of a two-year traineeship.
Note: If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list certification for this title in order to be list appointed. Please respond to all eligible list canvasses received.
Traineeships:
The eligible list resulting from this open-competitive examination will be used to fill two -year traineeships leading to Accountant Aide G-13.
Upon successful completion of the 12-month training as an Accountant Aide Trainee 1, you will automatically advance to Accountant Aide Trainee 2 at a salary of $42,883. Upon satisfactory completion of the 12-month training as an Accountant Aide Trainee 2, you will be advanced to the full title of Accountant Aide, without further examination, at a salary of $47,925.
An appointee’s performance in the trainee position and in prescribed training and development programs will be observed and evaluated. The prescribed training and development program will include extensive on the job training and carefully designed and monitored work experience. In addition to the six credit hours REQUIRED in accounting, auditing, or taxation courses. You MUST have an additional six credit hours in accounting, auditing, or taxation (for a total of 12 credit hours) in order to complete this traineeship. An appointee not meeting required standards can be terminated at any time after the initial eight weeks and before completion of the traineeship.
Advanced Placement: Appointees to these positions will serve a two-year traineeship. However, if you have 18 months of full-time experience as described above AND nine semester credit hours of accounting, auditing, or taxation courses, you may be appointed directly to the Trainee 2 Level, reducing the length of the traineeship by one year. If you have two years of full-time experience as described above AND 12 semester credit hours of accounting, auditing, or taxation courses, you may be appointed directly to the journey level. You must inform the Appointing Authority of this experience and education at time of interview. Advanced Placement appointments are at the discretion of the hiring agency.
Conditions of Employment:
Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of work experience and/or completed coursework will be required for all candidates at the time of interview.
This position may be filled as a traineeship. The starting salaries for this position are outlined below. For current New York State employees, salary is based on the candidate’s salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary.
• $38,383 (Trainee 1- NS equated to SG-9)
• $42,883 (Trainee 2- NS equated to SG-11)
• $47,925 (Full Performance level SG-13)
This position leads to a maximum salary of $61,330 based on annual performance advances and traineeship advances.
NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Duties Description Under the direct supervision of the Director of Charitable Gaming, this position is responsible for assisting with the monitoring of compliance with financial reporting requirements by charitable gaming licensees. Specific duties include, but are not limited to the following:
• Run reports and generate billing and delinquency notices to licensees monthly or as required
• Tracks and monitors compliance with billing and delinquency notices
• Assist with and monitor the daily data entry of checks and reports received from charitable gaming licensees
• Assist with the processing of insufficient funds requests
• Reconciles Division bank account deposits and expenditures
• Maintain licensed supplier quarterly sales data and generate reports for annual license fee reconciliation
• Gathers, reviews, and evaluates information required for audit of financial operations by licensees
• Maintain spreadsheets and database to provide analytic information to ensure accurate and timely information is readily available.
• Assist municipal clerks statewide with licensing requirements pursuant to applicable statutes and regulations
• Provide financial assistance to licensees in order to reconcile gaming books and records
• Review license forms and applications and make appropriate determinations
• Provide written responses to correspondence regarding the charitable gaming program
• Compile Division financial data for required annual reporting
• Assist program with annual internal controls testing
• Perform other duties assigned
Additional Comments Appointment will be contingent upon completion of a fingerprint background check before an official appointment offer can be made.
NOTE ON TELECOMMUTING: Gaming Commission employees are required to apply and obtain approval through management to telecommute according to the Gaming Commission’s Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRRecruitment@gaming.ny.gov
Address
PO Box 7500
Notes on ApplyingPlease send your resume and cover letter in Word or PDF format. We are unable to open documents from Google Docs, Google Drive, OneDrive and/or "the Cloud".
Your Social Security Number may be required to confirm your eligibility.
Please specify Accountant Aide in the subject line of your email or fax submission. Please submit a cover letter, resume, and transcript with accounting credits, and include the Vacancy ID number. Please clearly indicate how you meet the minimum qualifications for this position.
PROHIBITION AGAINST PLAYING AND WAGERING
Commission employees and family members residing in their households are prohibited from purchasing Lottery tickets or claiming Lottery prizes. Commission employees are prohibited from wagering upon any horse racing, commercial gaming, video lottery gaming, Indian gaming, charitable gaming activities, interactive fantasy sports, and mobile sports wagering within the State. To avoid any appearance of impropriety of conflict of interest, Commission employees will be prohibited from all aspects of promoting, operating, and playing in any charitable gaming, which includes bingo and games of chance such as raffles, whether the organization conducting the game is required to be licensed by the Commission. The prohibition placed upon each Commission employee from assisting with any charitable gaming does not apply to the employee's family unless the employee thinks it presents a conflict of interest related to his or her job duties. Commission employees must also avoid any outside activities that could interfere or be perceived to interfere with their job duties.