StateJobsNY

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53262 to $64693 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Jefferson

Street Address 317 Washington Street

City Watertown

StateNY

Zip Code13601

Minimum Qualifications To be considered for appointment, candidates must be reachable on the appropriate civil service list or be eligible for reassignment or transfer in accordance with the Civil Service Law.

Duties Description Procurement and Expenditures: Responsible for review/certification and processing of all Regional procurements and expenditures while ensuring compliance with all State, DOT, OSC, and OGS policies and procedures; maintain Regional purchasing/expenditure files and participates in audits by DOT and OSC as required. Initiate and/or approve all purchases associated with the Regional Administrative/Personnel and Training offices; monitors funding levels and ensures all procurement and expenditures (including P-Card) are processed timely and accurately. Act as the POC for all SFS related matters. Assist with SFS transaction processing or errors for entering, approving, processing, or inquiring on a transaction. Run various reports for match exceptions, invoices awaiting action, pcard and travel card aging reports, and mileage reports; process pesticide certification renewals.

Travel Liaison: Act as liaison with MO Travel Unit/employees/managers and provide assistance regarding travel policies/procedures/travel cards and expense report processing.

Revenue: Responsible for all aspects of the Region 7 Revenue Program-receive monies/checks for spec/supplemental sales, accident damage recovery claims, special hauling and highway work permits and record in revenue account; process check deposits and transmit all revenue reports to Main Office.

Miscellaneous Functions: Inventory control/records management; Capital/Fixed/Intangible Asset reporting; grants; surplus property functions, assist ASD with lease/facility issues as needed.

Supervision: Responsible for supervision of clerical staff assigned to Purchasing and Office Services Unit to include: work scheduling; ensuring efficient use of staff’s time in completing assigned tasks; providing staff training/resources necessary to complete their work; monitor time and attendance and effectively deal with issues as they arise; review and evaluate employee performance; develop succession plans for all positions to ensure continuity of operations.

Additional Comments Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.

Some positions may require additional credentials or a background check to verify your identity.

Name April Amo, Acting ASD/HRS1

Telephone

Fax

Email Address R7-HR-Postings@dot.ny.gov

Address

Street 317 Washington Street, 9th Floor

City Watertown

State NY

Zip Code 13601

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R7-24-16 and last name in the subject line and referenced in the letter of interest no later than 3/29/24