StateJobsNY

NY HELPNo

AgencyTaxation & Finance, State

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $56375 to $70407 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Suffolk

Street Address 250 Veterans Memorial Highway

City Hauppauge

StateNY

Zip Code11788

Minimum Qualifications The selected candidate must be eligible for transfer under Civil Service Law or reachable on the appropriate eligible list for this title and location in accordance with the provisions of the Civil Service Law, Rules, and Regulations.


Please note: A keyboarding performance test may be required prior before appointment.

OR

Provisional Appointment: In the event that an eligible list for this title does not exist, or has less than three acceptors, a current NYS employee with one year of permanent service in a following title, may be appointed on a provisional basis: Administrative Assistant 1 (Various Language Parenthetics).

Duties Description Act as liaison to Staffing Management (HR functions), Training Bureau, Building Management

Screen phone calls for the District Office Manager. Independently answer questions based on knowledge of office operations or direct calls to the proper party with minimum inconvenience to the caller.

Establish filing systems, work flows, protocol, and procedures for the entire Office. This will include electronic data, as well as hard copy data.

Maintain a tracking system for all section correspondence and/or projects that require follow-up.

Manipulate and analyze information contained in the Department’s electronic Management Information System.

Prepare correspondence for the Manager’s signature. Generate management reports. Prepare coherent and comprehensive correspondence, narratives, charts, and reports, using correct grammar, punctuation and spelling. Ability to use word processing, database and spreadsheet systems. Possess knowledge of Department specific terminology.

Schedule meetings, secure locations, make travel and lodging reservations, and maintain a calendar for Management.

Supervise staff and train new clerical employees in the Office as needed.

Perform other duties as required.

Ability to meet Department's time and attendance rules.

Additional Comments Telecommuting and hours to be discussed during interview.

New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.

Name Mary Trombley

Telephone

Fax

Email Address Mary.Trombley@tax.ny.gov

Address

Street W A Harriman State Office Campus

Bldg. 9 Rm 256

City Albany

State NY

Zip Code 12227

Notes on ApplyingQualified candidates should submit a letter of interest along with a resume including current title and how you qualify. Please reference the vacancy ID number, and the title of this position in the subject line of your response to this posting.

You may be contacted to provide your Social Security Number for verification of your NYS service.