StateJobsNY

NY HELPNo

AgencyHealth, Department of

TitleOffice Assistant 3 - 88053

Occupational CategoryOther Professional Careers

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $54860 to $66634 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Division of Health Plan Contracting and Oversight

99 Washington Avenue

City Albany

StateNY

Zip Code12210

Minimum Qualifications Permanent Transfer: Current NYS DOH employee with permanent or contingent-permanent, competitive service as an Office Assistant 3, G-14 OR a NYS employee with one year or more of permanent or contingent- permanent, competitive service in a position allocated to a salary Grade 12 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Preferred Qualifications: Excellent organizational, written, interpersonal, and communication (both written and oral) skills; Experience in handling confidential information; Strong attention to detail; Previous experience in scheduling and facilitating meetings including managing multiple staff calendars and preparing/disseminating meeting minutes; Ability to manage and prioritize multiple tasks and maintain accurate records and filing systems, including the creation of efficient and effective electronic filing systems; Experience using various computer software, such as, Microsoft Office products (Outlook, Word, Teams, Excel and Power Point), WebEx, Zoom and Adobe Pro.

Duties Description Within the Division of Health Care Plan Contracting & Oversight, Bureau of Managed Care Certification and Surveillance (BMCCS), the incumbent will provide day-to-day professional administrative support to BMCCS. The incumbent is responsible for: maintaining calendars and scheduling meetings using conference rooms as well as technologies such as Microsoft Outlook, WebEx, Zoom and Microsoft Teams; preparing letters/emails, reviewing and evaluating documents for accuracy, clarity, spelling and grammar, etc., routing for appropriate approvals and tracking progress; creating and maintaining electronic filing systems, ensuring adherence to all applicable policies and procedures; completing Travel requests and expense reports, as needed; timely distribution and flow of mail, maintaining mail logs; ensuring electronic and paper documents, including meeting minutes, reports, records, letters and memos, are filed properly and can be retrieved when needed; and providing phone and administrative backup, arranging backup coverage when needed. Other activities as may be deemed necessary in response to the changing needs of the Bureau.

Additional Comments For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, MVS/OA3/88053

Telephone 5184861812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Rm 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237

Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to resume@health.ny.gov, with Reference MVS/OA3/88053 included in the subject line or by mail to Human Resources Management Group, MVS/OA3/88053, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.