Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleStores and Mail Operations Supervisor
Occupational CategoryAdministrative or General Management
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $47530 to $58016 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
• In title Stores & Mail Operations Supervisor, SG-12; or
• Eligible for a 70.1 transfer by way of current permanent status in a title deemed comparable to Stores & Mail Operations Supervisor by the Department of Civil Service (must also be within 2 salary grades of grade 12)
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov) https://careermobilityoffice.cs.ny.gov/cmo/gotit/
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two salary grades.
• Eligible for a provisional appointment as a qualified employee of New York State with one year of permanent competitive or 55-b/55-c service in a clerical, keyboarding, or paraprofessional* title allocated to Grade 7 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/37837titles.cfm. Only the title(s) listed is qualifying.
*Only paraprofessional titles in an office environment will be considered qualifying. Service in a direct care title is not qualifying experience. Examples of non-qualifying titles are: Developmental Disabilities Secure Care Treatment Aide 1, Direct Support Assistant, Food Service Worker 1, Licensed Practical Nurse, Mental Health Therapy Aide, Security Services Assistant, Youth Division Aide 2, and Youth Division Aide 3.
**If appointed on provisional status, you must participate in the next Civil Service examination(s) and be a reachable candidate to obtain permanent status and maintain your position.
Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:
Manages day-to-day operations of the DDSO central mail and copy center; supervises staff assigned.
• Receives, sorts, posts and distributes courier and U.S. mail on a daily basis. Sends packages out via UPS when necessary. Schedules/completes mail delivery to campus-based offices. Maintains postage meter – arranges for necessary maintenance services, replenishes/orders postage, completes daily postage readings.
• Provides photocopying services as requested including minor maintenance and cleaning of photocopier and reports major problems to repair service. Records meter readings monthly and forwards to copier company and Business Office. Orders copier paper and miscellaneous supplies to ensure a sufficient inventory is available; receives and properly stores all supplies.
• Orders and distributes all standardized forms and photocopying supplies and maintains inventory of such items. Ensures that outdated forms are discarded and that storage shelves are organized and properly labeled. Fills orders for community sites and arranges for courier delivery.
• Assists in maintaining physical inventory of equipment and processes purchase requests for repair or work requests, when appropriate. Assists in identification of surplus furniture and equipment. Assists in the Storeroom when necessary, including filling orders, unloading supplies or equipment; completes receiving reports.
• Maintains records on usage of copier, postage meter, supplies, and forms by various departments/offices and reports such information to the Business Office for chargebacks/journal voucher preparation.
• Receipt and distribution of PPE (Personal Protective Equipment) as needed on a monthly basis.
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Additional Comments ADDITIONAL COMMENTS:
• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail capital.district.human.resources@opwdd.ny.gov if you have you need help determining if this policy applies to you.
• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment if position requires working with minors and not previously cleared.
• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Reasonable Accommodation Unit at (518) 486-7222 or e-mail at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• For CSEA positions: Local Bidding Agreements, and previously approved vacation/holiday time will be honored in the new assignment.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer.
• OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas, and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs.
Some positions may require additional credentials or a background check to verify your identity.
Name Capital District DDSOO Human Resources
Email Address CapitalDistrict.Careers@opwdd.ny.gov
Address
Building 1
Notes on ApplyingAPPLICATION PROCEDURE:
Please submit cover letter and resume to:
Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
Phone: 518-388-0838
Fax: 518-370-7536
Email: CapitalDistrict.Careers@opwdd.ny.gov
*Please reference EOA #24-64 in all correspondence.