Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleAdministrative Assistant 2
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $54733 to $68356 Annually
Minimum Qualifications Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.
OR
Candidates must have permanent competitive status in the posted title and be eligible for lateral transfer.
OR
Be eligible to transfer via Section 70.1 of Civil Service Law.
NOTE: Provisional appointment will only be considered if there are insufficient In-Title and/or
Civil Service List candidates.
Duties Description PRIMARY DUTIES AND RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO:
•Provide administrative support to the Director and Designee.
•Respond to questions regarding procedures and/or referring more complex questions to the appropriate person for response regarding the New York State OPWDD.
•Review incoming correspondence and gather information relating to the correspondence.
•A daily follow up on correspondence requiring action or response is maintained to identify the follow-up date and location of files in appropriate date folders. Actively pursue response(s) to ensure timeliness and independently create and send memos to staff for input when the need to update various documents arises.
•Screen telephone calls received from staff, the public, vendors, and personnel of other State agencies. Handle routine matters independently and refer others as appropriate.
•Prepare written drafts or directly respond to routine correspondence.
•Review outgoing correspondence, make suggestions to drafts prepared by others to ensure conformance with agency correspondence guidelines, and prepare final copy for approval.
•Schedule meetings on behalf of Director or Designee and maintain their calendars.
•Transmit personnel-related matters and forms to appropriate staff.
•Attend weekly HUDDLE and take minutes.
•Make travel arrangements and process travel vouchers in SFS.
•Attend meetings, take minutes, and distribute accordingly.
•Coordinate special events such as, special friends, SEFA, EOY, DSA Recognition Week.
•Maintain and update files paper and electronic as necessary. Formulate spreadsheets and reports as needed.
•Support the Districts TABs Billing function and assist in monitoring.
•Perform other duties as assigned.
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Additional Comments •If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
•Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
•For CSEA positions: Local Bidding Agreements will be honored.
•Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
•In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.