StateJobsNY

NY HELPNo

AgencyHealth, Department of

TitleAdministrative Assistant 1 (NY HELPS) - 06963

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $38073 to $55093 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Center for Environmental Health - Bureau of Environmental Radiation Protection

Corning Tower - ESP - 12th floor

City Albany

StateNY

Zip Code12237

Minimum Qualifications NY HELPS Non-Competitive Minimum Qualifications:
Administrative Assistant Trainee 1: High school or high school equivalency diploma.

Administrative Assistant Trainee 2: High school or high school equivalency diploma; and one year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

Administrative Assistant 1: High school or high school equivalency diploma; and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

Reassignment & Transfer Opportunities: Current New York State Department of Health employee with permanent or contingent permanent status as an Administrative Assistant 1, Grade 11, OR current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service as an Administrative Assistant 1.

OR: Current New York State employee with one or more years of permanent, contingent-permanent, or 55b/c service in a position allocated to Grade 6 or above, and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.

* A passing score on a typing test is required before a job offer to this title can be approved.

Preferred Qualifications: The preferred candidate will be proficient in Microsoft Word and Excel, and WebEx. They will possess excellent phone skills and organizational skills and will have experience scheduling and organizing meetings.

Duties Description The Administrative Assistant (AA) 1 will operate the main phone lines for the Bureau Environmental Radiation Protection. This will include appropriately forwarding calls, taking messages, forwarding messages to appropriate staff, and covering other sections of telephone operations as needed. Other duties include sorting, opening, and distributing daily mail, tracking FOIL requests and vehicle logs for the Bureau, and covering administrative tasks for other sections in the Bureau as they arise.

Additional Comments Full-time, permanent appointment. Appointment may be made at a trainee level. A two-year traineeship leading to Administrative Assistant 1, Grade 11, is in effect.

Transfer candidates, you may be asked for a Social Security Number to verify your transfer eligibility.

For more information on transfer types, transfer eligibility criteria, and the current transfer determinations for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.

For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, RMV/AA1/6963/BERP

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street RM 2217, Corning Tower Building, ESP

City Albany

State NY

Zip Code 12237

Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to resume@health.ny.gov, with Reference RMV/AA1/6963/BERP included in the subject line or by mail to Human Resources Management Group, RMV/AA1/6963/BERP, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.