Review Vacancy
AgencyTransportation, Department of
TitleOffice Assistant 1 - (NY HELPS) R6 Bridge Maintenance
Occupational CategoryOther Professional Careers
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $34152 to $42251 Annually
Appointment Type Contingent Permanent
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: There are no minimum education or experience requirements for this title.
Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.
Duties Description The incumbent of this position will perform duties consistent with the Civil Service Classification Standard for this title in the Bridge Maintenance Office. As such, the selected candidate will process transactions, maintain records, documents, and information, and produce correspondence, reports, charts, etc. The incumbent must be able to read, understand and apply procedures, rules, regulations and law. The duties include but are not limited to: sorting and distributing mail. Maintaining records and files; answering phone and appropriately responding to or referring inquiries made by employees, vendors and customers; providing assistance to the Transportation Office Assistant in the administration of the Bridge Maintenance Program, which may include Personnel and Purchasing activities, such as hiring and promoting employees, and employee orientation, assisting with ordering supplies, purchase orders, and vouchers, tracking and entering TRINFO data, and reviewing employees’ time in MMS, ensuring flex time, overtime, recalls, meal allowance and leave times are all correct, and sending approved MMS records to the Leave and Accrual Tracking System. Preferred candidates will possess excellent written and oral communication skills, as well as proficiency in computer programs such as Microsoft Word, Excel, PowerPoint, and Outlook.
Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.
Additional Comments *For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Some positions may require additional credentials or a background check to verify your identity.
Email Address renee.robinson@dot.ny.gov
Address
Street NYS Department of Transportation, Region 6
107 Broadway
Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R06-24-41 and last name in the subject line and referenced in the letter of interest no later than March 29, 2024.