StateJobsNY

NY HELPNo

AgencyPublic Employment Relations Board

TitleOffice Assistant 3 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $55005 to $68805 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Empire State Plaza

Agency Building 2 Floor 20

City Albany

StateNY

Zip Code12220

Minimum Qualifications Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.
Section 70.1 Transfer: Candidates must have one year of permanent competitive service in a title SG-12 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm
Reassignment: Candidates must have one year of permanent competitive service as an Office Assistant 3 (Calculations).

Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must have one year as an Office Assistant 2; or one year of permanent service in a clerical, keyboarding, or paraprofessional title allocated to Grade 7 or higher. Provisional candidates must take the examination for Office Assistant 3 (Calculations) when it is next offered and must be reachable on the resulting eligible list to maintain employment.

Duties Description Under the general direction of the Administrative Officer 2 for PERB, the Office Assistant 3 (Calculations) will be primarily responsible for assisting PERB in meeting their fiscal, budgetary, and administrative goals. Incumbent should be familiar with the Statewide Financial System and Microsoft Office Suite. Duties include but are not limited to:
• Account Payable - File vendor paperwork for SFS accounts. Reconcile monthly statements and maintain credit card statements with all supporting documentation.
• Check Deposit- Verify revenue and reconcile amounts. Enter SFS transactions. Submit checks to Treasury.
• SFS – Travel and expense report entry into the SFS system. Troubleshoot problems. Act as a liaison between the BSC and PERB staff for expense report submission.
• Publications – Receive orders for PERB publications. Process payment and fulfill orders. Reproduce publications as needed.
• Office Supplies – Procure, maintain, and keep inventory of office supplies. Mail supplies to regional offices as needed.
• Mail Processing – Oversee all aspects of incoming and outgoing mail, including daily pickup and delivery from ESP Concourse post office box. Run outgoing mail through postage machine. Track postage meter on machine. Monitor for maintenance/repair.
• Records Management - Pull, box, label and deliver various files to the Records Center or Achieves in accordance with record retention policy. Complete requests to retrieve files.
• Library - Maintain and keep inventory of library publications.
• Supervise – may oversee subordinate staff.
• Additional duties as directed.

Additional Comments PERB currently has a telecommuting program that can be discussed.

Some positions may require additional credentials or a background check to verify your identity.

Name Sandra Koslow

Telephone 518-457-2676

Fax

Email Address perbinfo@perb.ny.gov

Address

Street P.O Box 2074, Empire State Plaza

Agency Building 2, Floor 20

City Albany

State NY

Zip Code 12220

Notes on ApplyingInterested candidates should email a cover letter and current resume no later than April 5, 2024 to the attention of Sandra Koslow at PERBINFO@perb.ny.gov or by mail to P.O Box 2074 Empire State Plaza, Agency Building 2, Floor 20, Albany NY 12220-0074. The cover letter should indicate how the candidate qualifies for appointment.
New York State is an Equal Opportunity employer committed to ensuring workplace diversity and equal opportunity for persons with disabilities. If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact PERB at (518)457-0974.