Review Vacancy
TitleAdministrative Assistant 1 - 46206
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $44957 to $55093 Annually
Street Address Division of Adult Care Facility and Assisted Living Surveillance/CDRO
875 Central Ave
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.
NY HELPS Non-Competitive Minimum Qualifications:
Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at https://www.cs.ny.gov/help/ (copy and paste in browser) to register today, in three easy steps.
Reassignment & Transfer Opportunities: Current New York State Department of Health employee with permanent or contingent permanent status as an Administrative Assistant 1, Grade 11, OR current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service as an Administrative Assistant 1.
OR: Current New York State employee with one or more years of permanent, contingent-permanent, or 55b/c service in a position allocated to Grade 6 or above, and eligible for transfer undersection 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.* A passing score on a typing test is required before a job offer to this title can be approved.
Preferred Qualifications: The Division is seeking an individual with excellent organizational and customer service skills and the ability to prioritize and meet multiple deadlines. Someone with a strong ability to work independently and share innovative ideas in a collaborative team structure. Someone dedicated to ensuring the health and safety of our aging New Yorkers and promoting aging in place with dignity and independence.
Duties Description Reporting directly to the Deputy Director, Division of Adult Care Facility and Assisted Living Surveillance, the Administrative Assistant 1 will provide office support and perform clerical duties including, but not limited to: accepting calls, retrieving messages and routing calls/messages appropriately; maintaining the Division’s supply inventory; coordinating schedules and scheduling meetings; typing, proofreading and generating reports, letters, documents, and other communication on behalf of the Division; filing and recordkeeping consistent with the Department’s established protocols; accepting, tracking, and routing all incoming and outgoing postal mail consistent with established Division policies and procedures; data entry; coordinating travel and serving as a Travel Proxy for Division leadership; and other duties as assigned.
Additional Comments This position includes a 2-year traineeship. The first year is equivalent to a grade 8, the second year is a grade 9. After successful completion of the traineeship, the employee would be at a grade 11.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
Some positions may require additional credentials or a background check to verify your identity.
Email Address resume@health.ny.gov
Address
Street Room 2217, Corning Tower Building, Empire State Plaza
Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference SM/AA1/46206 included in the subject line or by mail to Human Resources Management Group, SM/AA1/46206, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.