StateJobsNY

NY HELPNo

AgencyHealth, Department of

TitleOffice Assistant 3 - 11671

Occupational CategoryAdministrative or General Management

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53262 to $64693 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Wadsworth Center/ Director's Office/ Fiscal Procurement Unit

Biggs Laboratory, Empire State Plaza

City Albany

StateNY

Zip Code12237

Minimum Qualifications Permanent Transfer: Current NYS DOH employee with permanent or contingent-permanent, competitive service as an Office Assistant 3, G-14 OR a NYS employee with one year or more of permanent or contingent- permanent, competitive service in a position allocated to a salary Grade 12 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Preferred Qualifications: Knowledge of DOH purchasing policies and NYS Finance Law. Knowledgeable in Microsoft Excel, Adobe Acrobat, and SFS. Good communication skills, organization and time-management skills. Familiar with clerical functions, logging and documenting transactions.

Duties Description The Office Assistant 3 will be responsible for a full range of purchasing activities for the Wadsworth Center’s Purchase Unit. The Purchase Unit’s mission is to facilitate purchasing in compliance with Department of Health rules and regulations as well as NY State Finance Law. The incumbent will hold a state credit card and be responsible for all activities related to processing credit card and SFS purchase orders. Responsibilities include but are not limited to: review purchase request for completeness and compliance of NYS Finance Laws and DOH rules and regulations; work directly with end users to resolve incomplete information and/or obtain required supporting documentation; monthly credit card reconciliations; obtaining required documentation from vendors; and inform stakeholders of purchasing policies and procedures.

Additional Comments For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, NMH/OA3/11671

Telephone 5184861812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Rm 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference NMH/OA3/11671 included in the subject line or by mail to Human Resources Management Group, NMH/OA3/11671, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted unitl April 5, 2024.