Review Vacancy
TitleAdministrative Specialist 1 or Administrative Specialist Trainee (NY HELPS) - 11278
Occupational CategoryAdministrative or General Management
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $47925 to $80248 Annually
Minimum Qualifications Permanent transfer candidates: Current New York State Department of Health (DOH) employee with permanent or contingent-permanent status as an Administrative Specialist 1, Grade 18, OR a New York State employee with one year or more of permanent or contingent-permanent, competitive service in a title eligible for transfer to Administrative Specialist 1 under Section 52.6 or Section 70.1, or Section 70.4 of the Civil Service Law to a Administrative Specialist 1 (G18), Administrative Specialist Trainee 1 (NS), or Administrative Specialist Trainee 2 (NS). For more information on the types of transfers, transfer eligibility criteria, and the current transfer determinations for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.
Public candidates: Active list candidate on the New York State Department of Civil Service’s Professional Career Opportunities (PCO) eligible list #26-872 with a score of 100 or higher OR PCO-Diversity eligible list #40-081 with a score of 100 or higher OR qualified 55B/C candidate in possession of a Bachelor’s or higher degree.
*Open Competitive under NY HELPS Program:
Administrative Specialist Trainee 1 (NS): A bachelor's or higher degree.
Administrative Specialist Trainee 2 (NS): A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
Administrative Specialist 1(G-18): A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
Preferred Qualifications: Experience managing budgets. Working knowledge of NYS procurement rules. Proficient in Excel. Experience managing recruitments. Experience reviewing and or processing travel request packages.
Duties Description The incumbent will provide administrative, fiscal, and programmatic support within the Wadsworth Center's New Scotland Avenue Administration office. The Administrative Specialist 1 (AS1) will be responsible for a variety of tasks including but not limited to developing and monitoring expenditure plans and budgets; reviewing complex purchase requisitions for compliance with NYS Finance Law and agency policies and appropriateness within the programs’ budget plans; facilitate tracking of purchases; monitor database and facilitate employee probation and annual evaluation reports ensuring timely completion and submission, perform personnel-related tasks including the preparation of waiver requests, position descriptions, tenure and promotion packages; provide oversight, monitor, and provide guidance and technical assistance to program staff and other appropriate related duties as assigned.
Additional Comments Permanent, competitive, full-time. Two year traineeship leading to a G18. Transfer candidates may be asked for SSN to verify title history and eligibility.
*This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Group, MPP/AS1/11278
Email Address resume@health.ny.gov
Address
Street Room 2217, Corning Tower Building, Empire State Plaza
Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MPP/AS1/11278 included in the subject line or by mail to Human Resources Management Group, MPP/AS1/11278, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until April 5, 2024.