StateJobsNY

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 3 (Calculations) Region 5

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53262 to $64693 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Erie

Street Address 100 SENECA ST

NYS DOT

City BUFFALO

StateNY

Zip Code14203

Minimum Qualifications You must be a qualified employee of New York State and have had three months of permanent competitive or 55-b/55-c service in a clerical, keyboarding, or paraprofessional* title allocated to Grade 7 or higher. *Only paraprofessional titles in an office environment will be considered qualifying. Service in a direct care title is not qualifying experience. Examples of non-qualifying titles are: Developmental Disabilities Secure Care Treatment Aide 1, Direct Support Assistant, Food Service Worker 1, Licensed Practical Nurse, Mental Health Therapy Aide, Security Services Assistant, Youth Division Aide 2, and Youth Division Aide 3.

Duties Description • Maintain basic financial, accounting, and/or statistical records. • Perform calculations and computations, primarily on computers and calculators, using known and standard formulas and methods. • As needed and as directed, contact various internal and external parties to obtain information. • Prepare, process, review, and record numerical transactions and records. This activity may include: processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, including, for example, such tasks as calculating and collecting fees. • Review unit or departmental financial forms such as vouchers for conformance with approved spending. • Maintain accounts for a major account clerical function (such as accounts receivable or payable) of an agency having a large accounts maintenance operation and a large volume of transactions or for all clerical accounts maintenance and processing activities for an agency, division, program, or small business office. • Compile and prepare financial data for budgetary purposes. • Reconcile accounts with bank statements and control ledgers and resolve discrepancies. • Reconcile money received with value of receipts or tickets issued. • Perform account clerical audits for programs in which there are a large number and variety of transactions, verifications, checks, and computations, and where the written procedures are changed frequently. • Enter Personnel Transaction into various Human Resource Databases. • May back up other positions in the Administrative Services Office during vacations and/or extended absences. • May supervise lower-level staff. • Perform other duties and special projects as assigned.


Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments *Telecommuting: Opportunities to telecommute will be discussed at interview.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name Linda Nash, Administrative Services Director

Telephone

Fax

Email Address Linda.Nash@dot.ny.gov

Address

Street NYS Department of Transportation

100 Seneca St

City BUFFALO

State NY

Zip Code 14203

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R5-24-29 and last name in the subject line and referenced in the letter of interest no later than April 1, 2024 to:

New York State Department of Transportation
Administrative Services
Linda Nash, ASD
100 Seneca St, Buffalo, NY 14203
Linda.Nash@dot.ny.gov