StateJobsNY

NY HELPNo

AgencyHealth, Department of

TitleAssistant Office Services Manager (NY HELPS) - 00319

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $63108 to $80248 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Administration, Operations Management Group

ESP, Corning Tower, Room 2230

City Albany

StateNY

Zip Code12237

Minimum Qualifications Open to the public: Six years of experience, including two at a supervisory level, in at least two of the following office services: property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention. An associate degree can substitute for two years of specialized experience; a bachelor’s degree can substitute for four years of experience; a master’s degree in a related field can substitute for five years of experience; and a doctorate in a related field can substitute for six years of experience.
State Employees:: Active list candidate on the New York State Department of Civil Service’s eligible list Assistant Office Services Manager #00-438 OR current Department of Health (DOH) employee with permanent or contingent permanent status as an Assistant Office Services Manager (G-18); OR current NYS employee with one year or more of permanent or contingent permanent, competitive service in a title eligible to transfer under Section 52.6, Section 70.1, or Section 70.4 of the Civil Service Law to an Assistant Office Services Manager (G-18). For more information on the types of transfers, transfer eligibility criteria, and the current transfer determinations for your title, visit the following website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

Preferred Qualifications: Excellent written and oral communication skills and interpersonal skills. Ability to research and analyze information. Ability to be a creative thinker and be proactive and think ahead. Strong organizational skills. Ability to adapt to changing priorities and tights timeframes. Experience with Microsoft Office products, Teams, Webex and Share point.

Duties Description Processes DOH lease initiations;serves as backup to Bureau lead for leases. Completes procurement related tasks/SFS procedures.Monitor DOH Fleet shared mailbox. Process/file Vehicle Use Logs (VULs). Perform interal audits on VUL's, License Event Notification System (LENS) and WEX (fuel) cards. Maintain accurage vehicle and driver records and assign personal identificatino numbers to each driver. Attend monthly Zero Emission Vehicle (ZEV) workgroup planning meetings. Attend annual OGS Fleet Coordinator meetings. Handle other special projects as assigned.

Additional Comments We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, ML/AOSM/00319

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Rm 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference ML/AOSM/00319 included in the subject line or by mail to Human Resources Management Group, ML/AOSM/00319, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.