Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleAdministrative Assistant 1 or Trainee 1/Trainee 2 - WNY #24-199ebk
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $44957 to $55093 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
Administrative Assistant 1:
Must be in title or on the Civil Service eligible list for this location or be eligible for transfer under Section
70.1 in a designated title determined by the New York State Department of Civil Service.
OR
Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory and elective coursework**.
Administrative Assistant Trainee 1:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.**
Administrative Assistant Trainee 2:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework**.
**Incumbents will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.
Candidates that are not currently incumbering or have not previously held a keyboard or secretarial title, will have to take and pass a typing proficiency exam to qualify for transfer.
Duties Description POSITION DESCRIPTION:
The Administrative Assistant 1 will provide clerical support within the Region 1 Regional Office organizational structure.
PRIMARY DUTIES AND RESPONSIBILITIES:
The successful candidate will assume responsibilities that will include, but are not limited to:
• Create and maintain spreadsheets, set up and maintain organizational systems, prepare documents and reports, send letters and mailings, and schedule meetings for staff using Outlook calendars/Microsoft TEAMS or WebEx. Provide phone coverage and data entry into TABS, CHOICES, SharePoint, Excel and CITRIX.
• Follow strict guidelines for documents and mailings pertaining to time-sensitive issues such as Notice of Decisions for residential designation.
• Schedule meetings including internal meetings, meetings with counties and voluntary agencies, conference calls with OPWDD Central Office, meetings with Individuals and their families. Attend various Regional Office meetings to record and distribute minutes.
• Triage phone calls to appropriate staff within the Regional Office from individuals, families, voluntary agencies or CCO staff and others who call with questions or concerns.
• Communicate with key stakeholders, including administrative staff at various levels of the RO, Central Office, CCOs, and Voluntary Provider Agencies.
• Use of electronic platforms such as EXCEL, WORD, and Adobe Pro.
• Triage information that comes in via e-fax, fax, shared electronic mailboxes, CHOICES, and regular mail is required.
• Provide general support to Regional Office staff with weekly assignment of department phone coverage and mail sorting.
• Training and/or supervision of Regional Office clerical personnel.
• Additional duties may be assigned to assist in supporting Regional Office operations.
• Occasional travel may be required.
• Trainees will receive a combination of structured on-the-job training, and/or practical job performance knowledge and experience necessary to function at full performance level.
LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all
#LI-EK1
Additional Comments Please note:
• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer
• OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture, and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
Some positions may require additional credentials or a background check to verify your identity.