StateJobsNY

NY HELPNo

AgencyEmpire State Development, NYS

Title Administrative Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12245

Minimum Qualifications Three years of relevant professional experience*.
*Substitutions: Certification (such as the International Associations of Administrative Professionals’ Certified Administrative Professional), diploma, or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years of experience.

PREFERRED EXPERIENCE & KNOWLEDGE:
• Possess a strong background in executive-level support and maintains exemplary organizational skills and attention to detail.
• Comfortable in a fast-paced office environment
• Ability to prioritize tasks without guidance
• Proficient in Microsoft Office Suite.
• Familiar with New York State’s Statewide Financial System (SFS) or PeopleSoft, Adobe Pro/Kofax, SharePoint, Zoom and WebEx platforms.

Duties Description Under the general direction of the Senior Vice President of Strategic Business Development, the incumbent will be responsible for providing a full range of administrative services for the Strategic Business Development Division. Proper use of office equipment and software packages will be required to perform these tasks.

Duties include but are not limited to:
• Functions independently to provide administrative support within the Division including, but not limited to: scheduling meetings, organizing conference calls, managing Outlook calendars and program files, data collection, preparing written correspondence, ordering office supplies, and monitoring incoming inquiries
• Coordinates travel arrangements for staff and prepares travel authorizations and reconciliations. via the Statewide Financial System (SFS)
• Manages various tasks and contributes to committees and teams.
• Coordinates conferences, meeting or special events.
• Composes, types and distributes meeting notes, correspondence and reports.
• Uses various information technology applications. such as email, database, spreadsheets and word processing applications.
• Organizes workflow within the unit.
• Assists the Division in routing incoming calls and correspondence to the appropriate staff.
• Provides backup support to the COO when required.
• Establishes and maintains effective working relationships with staff at all levels within the organization.
• Other administrative duties as assigned.

Additional Comments SALARY RANGE: $58,066 - $72,519

Some positions may require additional credentials or a background check to verify your identity.

Name Amy Walsh

Telephone

Fax

Email Address DED-HR@esd.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12245

Notes on ApplyingIf interested in this position, please forward a cover letter and resume to the e-mail address below by April 6, 2024. Be sure to indicate the position title and location you are applying for and specify how you meet the minimum qualifications in your cover letter.