Review Vacancy
TitleCommunity Services Program Analyst 1 (NY HELPS) - Vacancy ID# 154837
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $63108 to $80248 Annually
Appointment Type Contingent Permanent
Minimum Qualifications NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS:
Six years’ experience in two or more of the following activities: administering, monitoring, or evaluating human services programs for economically or socially disadvantaged individuals and families in such areas as health, nutrition, housing, economic development, or education.
MINIMUM QUALIFICATIONS SUBSTITUTION:
An associate degree in a related field can substitute for two years of specialized experience; a bachelor’s degree in a related field can substitute for four years of experience; a master’s degree in a related field can substitute for five years of experience; and a doctorate in a related field can substitute for six years of experience.
55 B/C QUALIFICATIONS:
Current permanent non-competitive state employees certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
PREFERRED QUALIFICATIONS:
Community Services Program Analyst must demonstrate adequate proficiency for the task, including:
• Knowledge of not-for-profit organizations, programs, activities, functions, service area, grantee organizational structure, and board composition
• Knowledge of applicable statutes, rules, regulations, policies, and procedures governing the programs and the organizations
• Knowledge of the current CSBG National & State Goals and Outcome Measures and the CSBG National Performance Indicators and the ability to provide technical assistance to grantees on their application.
• Ability to communicate clearly and effectively both orally and in writing.
• Ability to exercise professional care in conducting of assigned tasks.
• Ability to base findings on objective evaluations of pertinent information.
• Ability to serve grantees in the most effective way, with the least burden and with respect.
• Ability to recognize, honor and respect human diversity.
• Ability to uphold confidentiality.
• Ability to work as part of a team.
Duties Description DUTIES:
Under the general direction of the Community Services Program Analyst 2, provides field services to assigned agencies or performs administrative support activities having Statewide implications. When assigned to a field office, an incumbent develops Individual Monitoring Plans (IMP), which include the month, purpose and expected result of site visits for each assigned grantee; conducts Grantee Service Contact Report (GSCR) according to processes, procedures and schedules; performs on-site visits to determine actions required by grantees to ensure that programs comply with statutes, regulations, policies and procedures; assesses progress made toward expected goals and outcomes; identifies barriers to achieving the desired goals and outcomes stated in the grantee approved Work Plan; develops the process for providing or obtaining training and technical assistance to ensure improvement; prepares program certificates for payment processing; conducts refund conferences to determine eligibility; attends agency board meetings to verify attendance; assists grantees in developing disaster preparedness plans; provides assistance during and after emergencies or disasters; collects and reviews applications, contracts, amendments, reports and other documents; interprets laws, rules, regulations, policies and procedures governing funds received by grantees; represents the Department of State at agency functions; and prepares various narrative and statistical reports that substantiate observations, findings and recommendations.
• Develop Individual Monitoring Plans for assigned agencies that comply with the Monitoring Guidelines and address specific needs of the subrecipients.
• Assist with comprehensive assessments of subrecipients as indicated in reauthorizing legislation.
• Make on-site visits to subrecipients and submit monitoring reports that document service delivery and program activities.
• Conduct annual report review conferences with subrecipients for next contract cycle.
• Attend board meetings to monitor board function and analyze the overall health of the organization.
• Provide specialized support in cases of disaster and crisis.
• Participate in subrecipient functions as requested.
• Prepare technical assistance plans, and monitor progress, identify areas of improvement with planning and reporting on outcomes.
• Assess the effectiveness of technical assistance and modify plans for continuous support and improvement.
• Maintain regular contact with assigned subrecipients.
• Routine paperwork and reports are completed in a thorough and timely manner (Examples include timesheets, travel vouchers, monthly reports, and training requests)
• Work as part of a team with other staff, including legal and fiscal departments, to ensure comprehensive oversight of subrecipients.
Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRM.Recruitment@dos.ny.gov
Address
Suite 1150
Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.