Review Vacancy
AgencyCriminal Justice Services, Division of
TitleOffice Assistant 3 (Calculations)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $54860 to $66634 Annually
Workday
Minimum Qualifications Promotional: Permanent service in this title, or one year of permanent competitive or 55-b/c service in a title SG-12 or higher and otherwise eligible for transfer under Civil Service Law.
Provisional: Qualified employee of New York State with one year of permanent competitive or 55b/c service in a clerical, keyboarding, or paraprofessional* title allocated to Grade 7 or higher.
*Only paraprofessional titles in an office environment will be considered qualifying. Service in a direct care title is not qualifying experience. Examples of non-qualifying titles are: Developmental Disabilities Secure Care Treatment Aide 1, Direct Support Assistant, Food Service Worker 1, Licensed Practical Nurse, Mental Health Therapy Aide, Security Services Assistant, Youth Division Aide 2, and Youth Division Aide 3.
Duties Description The Office Assistant 3 (Calculations) will be responsible for the day-to-day supervision of accounts payable staff within the Business Office, including scheduling work and setting priorities, providing training and instruction, and assisting in the development and implementation of new or revised procedures. Duties may include, but are not limited to:
• Audits and processes accounts payable and travel vouchers; provides training, advice and assistance to travelers, vendors, program, and Business Office staff;
• Supervises staff in the review of DCJS accounts payable vouchers, including travel, to ensure timely and accurate processing. Performs several supervisory administrative tasks such as approving timecards, time off requests, work schedules, assessing staff performance and completing performance evaluations;
• Administers the DCJS credit card programs and acts as travel agent liaison;
• Coordinates with program staff regarding timely payment of invoices and P-card reconciliations;
• Conducts oral and written communications vendors and agency program staff or employees for the purpose of providing and requesting information, resolving issues, and explaining or interpreting procedures;
• Reviews payments for compliance with the Comptroller’s rules and regulations regarding expenditures;
• Oversees activity in shared mailboxes in Outlook;
• Provides backup for Business Office functions; and,
• Other duties as needed.
Additional Comments An employee telecommuting program is available.
Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.
REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, and Inclusion Unit at DEI@dcjs.ny.gov or (518) 485-1704.
Some positions may require additional credentials or a background check to verify your identity.
Email Address DCJSJobs@dcjs.ny.gov
Address
Alfred E. Smith Building
Notes on ApplyingPlease send a cover letter and resume to the email address above. Please reference posting # 156549 on your cover letter.
DCJS was named to the Times Union’s list of 2017 through 2023 Top Workplaces as voted on by our employees.