Review Vacancy
TitleAdministrative Assistant 2 - 11028
Occupational CategoryAdministrative or General Management
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $58046 to $70317 Annually
Street Address Wadsworth Center, Division of Laboratory Quality Certification, Environmental Laboratory Approval Program
Empire State Plaza
Minimum Qualifications Current New York State Department of Health (DOH) employee with one year or more of permanent or contingent-permanent, competitive, or 55-b/55-c service as an Administrative Assistant 2 or Secretary 2, Grade 15. OR Current New York State employee with one year or more of permanent, contingent-permanent, competitive, or 55-b/55-c service in a position allocated to a Salary Grade 13 or above and eligible for transfer under Section 70.1 of the Civil Service Law. Qualifying titles are available at:
https://www.cs.ny.gov/businesssuite/title-transfer-matrix.cfm
Provisional: Current NYS DOH employee with one year or more of permanent or contingent-permanent, competitive, or 55-b/55-c service as an Examination Composition Assistant, Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Secretary 1, Secretary 1 (Spanish Language), or Senior Data Entry Machine Operator. Only the title(s) listed are qualifying.
Preferred Qualifications: The preferred candidate must be able to handle multiple priorities in a fast-paced office environment, have strong organizational and communication skills, strong attention to detail, and a desire to contribute to a team-oriented workplace. The preferred candidate will also have a high level of competence using the following computer programs: Microsoft Office Suite including Word, Excel, Power Point, Access, Outlook; and Adobe Pro. Experience with State procurements and knowledge of office administration including a strong attention to detail, grammar, punctuation, spelling and business communications is desired.
Duties Description The Environmental Laboratory Approval Program (ELAP) was established under Section 502 of the Public Health Law and is responsible for the oversight of ~470 labs performing environmental analyses on NYS samples, thus ensuring the accuracy & reliability of these analyses. ELAP’s key oversight processes are onsite lab inspection reports and the lab’s demonstration of performance through proficiency testing (PT) reports. The incumbent will be responsible for tracking, scanning, and filing inspection reports; drafting correspondences with regulated parties and directing inquires to appropriate program staff; invoicing, tracking, and documenting lab fees; and assisting in the review, filing, and tracking of PT reports. The position requires the incumbent to collect, tabulate, and analyze data monthly and prepare reports to monitor programmatic timelines for completing mandated activities and other duties as assigned.
Additional Comments Full-time, permanent, competitive position. Transfer candidates may be asked for their social security number to verify eligibility. Transfer candidates in certain titles will be required to successfully pass a keyboarding test in order to qualify for appointment.
If three or fewer NYS DOH promotional candidates respond to this posting, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.7 of the NYS Civil Service Law. Employees must have one year or more of permanent or contingent-permanent service as described above. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Candidates being considered under this provision must not have either failed to pass, or failed to apply for (if qualified), the last holding of the Secretary 2 (G-15) examination, #37-924, held on March 3, 2018. Provisional appointees will be required to apply for and take the next Civil Service examination announced for this title and achieve a high enough score to be immediately appointable from the resulting eligible list, in order to maintain employment.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Group, MPP/AA2/11028
Email Address resume@health.ny.gov
Address
Street RM 2217, Corning Tower, ESP
Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MPP/AA2/11028 included in the subject line or by mail to Human Resources Management Group, MPP/AA2/11028, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until December 11, 2024.